Office Manager

Office Manager - Carpentry & Property - Maintenance In and Out Trades – Erina NSWFull-Time PositionWork From Home to Start (Office Opening Soon)Position to commence Monday 12th Jan, 2026 ✔ Annual leave✔ Paid Day Off On Your Birthday✔ Relaxed, Friendly Company (as long as the work gets done) About Us In and Out Trades is a growing carpentry and property maintenance company on the Central Coast.We service real estate agencies and private clients, completing everything from handyman tasks to decks, kitchens, bathrooms, renovations and repairs. We value a calm, efficient, organised workplace – and we're ready for an experienced Office Manager to take the reins and help us level up. About the Role We are looking for a highly experienced, confident, and organised Office Manager to support our trades team, clients, and business operations. This position is a full-time role from the start . Hours are 8:00am–4:00pm, Monday to Friday , offering long-term stability and growth as our business continues to expand. The successful applicant will commence on Monday, 12 January 2026 (the second week of the new year). Work From Home – To Start We're currently building a mezzanine in our Erina workspace.Until the office is complete, you'll work from home , then transition into the new office once ready.You must be comfortable working independently, and at times, alone in the office . What You'll Be Doing Office, Admin & Customer Support Answer calls/emails promptly and professionally Be friendly but firm – confident giving direction to trades when needed Keep clients fully updated without them needing to chase Scheduling & Operations Schedule jobs efficiently to keep the team productive Communicate job changes, delays, and requirements clearly Liaise with trades, real estate clients, suppliers & subcontractors Work closely with our VA in the Philippines Accounts & Finance (Xero) Prepare quotes, invoices, and purchase orders Invoice 100% of jobs within 48 hours of completion Manage accounts receivable/payable Follow up overdue invoices with professionalism Track job costs, margins, and variations Systems & Organisation Create, implement, and improve company procedures Keep digital records accurate and up to date Support marketing tasks (basic social media, newsletters) Assist with HR records, inductions, and admin Uphold WHS documentation and office compliance About You We want someone who is: Very experienced in office administration (ideally in trades, property maintenance, or construction) Friendly, approachable, and confident with authority Organised, structured, and systems-driven Able to work independently and make decisions Not afraid to direct the team when needed A clear communicator with strong customer service skills Tech-savvy and comfortable learning new software Calm under pressure and solution-focused Key Requirements ✔ 2–3+ years office admin experience (trade industry preferred)✔ Strong Xero skills✔ Excellent phone manner and communication✔ Ability to manage multiple priorities✔ Comfortable working independently✔ Australian work rights required✔ Comprehensive Xero experience is essential Benefits Annual leave Paid day off on your birthday Long-term, secure role with career progression Supportive owner and friendly team A relaxed, respectful workplace where you're valued How to Apply Please send your application to *****@inandouttrades.com.au Please include: Your CV A short cover letter A brief note explaining why you're the right person for In and Out Trades We look forward to hearing from you Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr