Office Administrator

vor 4 Wochen

Melbourne, Österreich Advertising Industry Careers Vollzeit
We are QMS, a leading outdoor media company in Australia, specialising in providing engaging, impactful, and innovative advertising solutions across our premium outdoor media network. Our portfolio of exceptional digital and traditional large format billboards, exclusive street furniture and airport offerings, provide advertisers with tailored and flexible OOH solutions that deliver results. But we’re more than just an outdoor company…. Our Culture Life at QMS is always “out of the ordinary” and this is reflected daily in our people, products, and passions. Our people are at the heart of everything we do, and their passion, determination, creativity, and authenticity underpin our success to-date. We’re always contagiously confident, bringing a zest for life to our daily activities and importantly, taking time out to celebrate, reflect and evolve. We’re a positive and inquisitive bunch, always pursuing betterment by taking the lead with meaningful initiatives to deliver the most impact. You’ll find an inclusive, friendly, and supportive environment, filled with diverse backgrounds, perspectives, and skills. We also proud to be a WGEA certified Employer of Choice for Gender Equality and have been since 2017. At QMS you are recognised – and valued - for your unique contributions. We believe that good ideas can come from anywhere so when you’re with us, you will feel enabled and empowered to share. As a growing business with an incredibly exciting future, pathways to new career opportunities and professional and/or personal development are always close by. While we have formal training opportunities available year-round, we encourage our people to embrace self-direction. In short? Tell us where you want to go – and we’ll help you get there. The Role: As the Office Manager, you will play a crucial role in ensuring the smooth operation of the office environment. You will be responsible for handling administrative tasks, coordinating office procedures, and supporting various departments senior leaders and departments within the organisation. You will assist the EA in supporting the CEO on a variety of tasks as required. Your exceptional organisational skills, attention to detail, proactivity, and ability to multitask will be vital in maintaining an efficient and productive workplace. What you will be able to do:

Handle incoming calls/inquiries both internal and external to the organisation
Receive and direct visitors and provide support to senior leaders with the management of meetings for visitors and clients.
Be the key point of contact and coordinate deliveries, catering, maintenance matters and supplies for the Melbourne office.
Provide proactive assistance to our EA and senior leaders with general administration, travel, accommodation and internal office events
Support the People & Culture team with bi-annual ISO audits safety matters or projects as directed
Coordinate and proactively maintain a range of tasks to support the Melbourne office and senior leaders to a professional standard, providing a neat, efficient, safe, and inviting environment for our visitors and employees

What are we looking for? Ideally you will possess the following skills and attributes:

Previous experience in an administrative or customer service role or supporting a team in an office environment would be an advantage.
Proficient in using office software, including word processing, spreadsheets, and presentation tools.
Strong communication and listening skills - actively seeks, and accepts feedback, and considers a range of opinions, perspectives, and contributions
Flexibility and adaptability to meet changing work demands and deadlines
Works both autonomously and collaboratively as a team player
Easily engages and interacts with a diverse range of people and situations

Benefits of working at QMS:

Flexible working options to suit your life stage and responsibilities.
Employer-paid parental leave for primary and secondary carers for when your family grows.
3 additional days of paid Milestone leave per year to support the moments that matter to you.
Exchange public holidays annually with Celebration leave, so you can commemorate cultural or religious days and events that are more meaningful to you.
Employee assistance program for you and your family, annual vaccinations, healthy lifestyle checks and mental health first aid training.
Ongoing learning and leadership opportunities to help you progress professionally and personally.

Whether you’re starting out, ready for a change or looking for a place to make your mark, your out of the ordinary adventure starts here Click Apply Now to tell us more about yourself, your career aspirations, and your values. QMS embodies the principles of fairness and equity into our talent acquisition process to ensure our workplace is free from all forms of inequality and discrimination. For further information on QMS Media please visit

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