Waitlist Coordinator

Job no: Work type: Full time Location: Adelaide CBD Categories: Administration, Business and Management Central Adelaide Local Health Network The Royal Adelaide Hospital Salary: ASO-3 $67,589 - $72,033 pa + Super + Salary Packaging Full Time temporary up to 12 month About the role As a Waitlist Coordinator, you will be an essential part of the clinical unit, providing adaptive and reliable administrative support that keeps patient care moving smoothly. Working closely with the Head of Unit and key stakeholders, you'll ensure the accurate and efficient management of the surgical waitlist, booking processes and day-to-day administrative functions. Your work will help create a well‑organised, responsive environment where patients feel supported and informed throughout their care journey. In this role, you'll collaborate with a multidisciplinary team to maintain high‑quality data systems, develop streamlined workflows and ensure equitable, timely access to surgery in line with internal and external benchmarks. With a high level of independence and autonomy, you will take primary responsibility for managing surgery and procedural bookings, contributing to transparent, safe and patient‑centred care. This is a meaningful opportunity for someone who takes pride in accuracy, teamwork and making a positive difference in the patient experience. About You You’re an organised, proactive and patient‑focused administrator who thrives in a fast‑paced healthcare environment and takes pride in delivering accurate, reliable and supportive service. A capable and confident administrator , bringing experience in hospital or healthcare settings—especially surgical bookings or waitlist management—along with strong skills in Microsoft Office and electronic patient systems such as Sunrise, ORMIS, OACIS or similar. Highly organised with excellent attention to detail , able to prioritise workloads, meet tight deadlines, manage competing demands and maintain accuracy while working both independently and as part of a multidisciplinary team. A strong communicator and team contributor , with the ability to liaise professionally with patients, clinicians and colleagues, maintain confidentiality, support junior staff, and adapt to changing service needs with sound judgement and initiative. Knowledgeable and committed to best practice , with understanding of elective surgery workflows, urgency categories, scheduling processes, SA Health policies, privacy requirements, medical terminology and effective administrative systems. About CALHN At Central Adelaide (CALHN), we’re shaping the future of health through excellence in clinical care, research, and innovation. As South Australia’s largest health network, we deliver exceptional, safe and connected healthcare—for our patients, our community, and our people. With more than 17,000 dedicated employees, every day at CALHN presents an opportunity to make a real impact—not because it’s expected, but because our values guide us to be our best. Join us and be part of a team that’s driven by a commitment to a seamless safe and connected experience for all. Find out more about our stories, our network, and the opportunities to be part of CALHN. Benefits of Joining CALHN At CALHN, we’re dedicated to your career satisfaction and wellbeing, offering tailored benefits for healthcare professionals, including : Salary Benefits Flexible salary packaging options, including up to $9,010 each FBT year for living expenses (such as mortgage, rent, utilities and groceries) plus an additional $2,650 for meal and entertainment expenses. Annual Leave Paid recreation leave for essential rejuvenation, with leave loading applied. Health and Fitness Benefits Access to Fitness Passport, a discounted workplace health and fitness program for you and your family, plus an annual voluntary flu vaccination to support your wellbeing. Employee Assistance Program Confidential counselling and support services for you and your family via our Employee Assistance Program. Flexible Work Arrangements The South Australian public sector promotes diversity and flexible ways of working including part‑time. Applicants are encouraged to discuss the flexible working arrangements for this role. Employee Recognition Workplace awards for innovation, collaboration, and outstanding contributions to health. Career Opportunities Opportunities for skill development and movement across various metropolitan and regional sites within the SA Health system. Our Commitment to Diversity and Inclusion CALHN is an Equal Opportunities employer committed to providing an inclusive workplace that embraces diversity and inclusion for all employees. We strongly encourage applications from people of Aboriginal and Torres Strait Islander descent, culturally diverse backgrounds, disability, all genders, and LGBTQI+ community. Application Information Please refer to the role description for essential educational / vocational qualifications that may be required. Appointment will be subject to a satisfactory Criminal History Check and compliant Immunisation screening as indicated in the role description. SA Health Services are required to implement the Addressing vaccine preventable disease : Occupational assessment, screening and vaccination policy in the workplace. Please note that unsolicited applications from recruitment agencies or third parties will not be accepted for this position. Job ref : Enquiries to : Mim Trimboli Position : Business Officer Phone : E-mail : Application Closing Date 11 : 55 pm Tuesday 2nd December Refer to the SA Health Career Website - How to apply for further information RD - ASO3 - Waitlist Coordinator.pdf Australian applicant guidelines International applicant guidelines #J-18808-Ljbffr