Office Administrator

Are you an organisational ninja with a warm, friendly disposition? This part time, flexible role supports agency operations in our Balmain HQ. Mahlab is a multi-award winning content marketing and communications agency. Headquartered in Sydney, we’re one of Australia’s largest independent agencies with a 25-year-old history creating award-winning content and creative communications for some of the world’s most dynamic B2B brands such as Salesforce, Slack, Zoom and VMware. Due to business growth we are now looking for an experienced Office Administrator to join us in a newly created role. At Mahlab, our Office Administrator will be an organisational ninja and a problem-solver, with a can-do approach and great communication skills. You will enjoy juggling tasks in order to keep things running smoothly and have superb attention to detail. The ideal person for this role will have a warm, friendly disposition; will be someone who can think on their feet and enjoys supporting creative people passionate about doing great work. This role will provide administrative support to the finance team as well as support office operations and provide occasional support to the Chair and CEO as required. The Office Administrator role is a part-time, flexible opportunity (3-4 days a week) that requires the person to work from our Balmain office. Hours can be negotiable. Duties will include : General reception duties IT support to all staff and liaising with our third-party IT provider Facilities management and presentation Managing social and special events (and their budgets) alongside Mahlab’s Social Committee Ordering stationery, office snacks and catering Maintaining procedures / office administrative systems Ensuring company-wide use of / compliance with our HR platform Support agency resourcing – including timesheeting, resource allocation Management of the freelancer onboarding process – including management of contracts and creation of profiles in internal systems Management of our industry awards program Following up with purchase orders and weekly timesheets Debtor chasing and other ad hoc duties as required The ideal person for this role will have excellent written and verbal communication skills, along with strong organisational and problem solving skills. They will be adaptable, enjoy making things happen and be able to use their own initiative. Strong IT skills are a must, alongside good attention to detail and the ability to collaborate with a variety of teams. Some bookkeeping experience would be beneficial but is not essential. Why it’s pretty good here : We’re a female-led and diverse organisation, passionate about elevating and supporting everyone Mahlab is a certified B corporation We develop talent in a nurturing and supportive environment We have a fun and flexible culture Employee Assistance Program and mental health first aiders – free, confidential and independent support Gifts and celebration of birthdays, one-, three- and five-year work anniversaries Access to our bespoke learning and development platform, The Mahlabratory A variety of discounts available through our Employment Hero HR platform Dog-friendly office and an active social committee with regular activities and catch ups As a BCorp, we’re part of a global community of businesses that meet high standards of social and environmental impact Only applications with a cover letter will be considered. No recruitment agencies please. Mahlab is an equal opportunity employer and is committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to age, gender, gender identity, colour, race, religion, national origin, disability, or any other protected status recognised under applicable law. Check us out at mahlab.co #J-18808-Ljbffr