Executive Assistant To The Ceo

What you’ll be doing The Executive Assistant (EA) to the CEO provides high-level executive support, ensuring the CEO’s office operates efficiently, effectively, and professionally. The role acts as a trusted partner, managing complex schedules, communication, priorities, and stakeholder relationships. The EA represents the CEO both internally and externally, exercising sound judgement, discretion, and initiative at all times. The EA coordinates company-wide events, special projects and impactful programs. Key Responsibilities Executive Support Manage the CEO’s calendar, arrange meetings, coordinate appointments, and ensure optimal time management. Prepare briefing notes, agendas, presentations, and meeting materials. Coordinate domestic and international travel, accommodation, itineraries, and logistics. Monitor and prioritise emails and correspondence on behalf of the CEO. Track and follow up on actions, commitments, and deadlines. Assist with Board and Executive Leadership Team (ELT) meeting coordination. Communication & Stakeholder Management Act as the primary point of contact between the CEO and internal / external stakeholders. Draft, proofread, and edit communications, reports, and presentations. Build strong working relationships with senior leaders, clients, partners, and suppliers. Coordinate CEO participation in internal events, leadership forums, and communications. Office & Project Coordination Support special projects, strategic initiatives, and business programs as directed by the CEO. Conduct research, compile data, and prepare summaries / reports. Organise Town Halls, events, workshops, and leadership offsites. Maintain confidentiality of sensitive corporate information at all times. Operational & Administrative Excellence Manage expense claims, invoices, and procurement requests for the CEO’s office. Streamline administrative processes and implement continuous improvements. Maintain files, records, and document management systems. Working Conditions Permanent full time Onsite Sydney Occasional travel interstate What will make you successful in this role? Experience 5+ years' experience as an Executive Assistant or Senior Administrator supporting C-suite or senior executives. Experience within professional services, technology, consulting, or corporate environments (highly regarded). Demonstrated capability in managing sensitive information and high-volume workflows. Skills & Attributes Exceptional organisational and time-management skills. Strong written and verbal communication skills with meticulous attention to detail. High level of professionalism, integrity, and emotional intelligence. Proactive, resourceful, and able to work independently under pressure. Strong relationship-building skills and stakeholder management capability. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Ability to anticipate needs, think ahead, and solve problems effectively. Qualifications Tertiary qualification in Business Administration, Management, Communications, or related discipline (preferred). Why is this an exciting opportunity? Atturra is one of the fastest growing ASX-listed advisory and IT solutions companies in Australia, giving you a strong foundation to fulfil your career ambitions. We currently have professionals working across Australia, New Zealand, Singapore, Hong Kong, and USA who are using innovation to lead the way. Our Corporate team consists of executive-level management and key functions, including Finance, IT, Legal, Marketing & Communications, People & Culture, Talent Acquisition and other corporate services that support the seamless operation of Atturra and its business units. What our people say : “We are working towards a very bright future.” “It’s a company with vision and a promising future.” Why you’ll love working here Culture of possibility At Atturra we embrace innovation within our teams, fostering an environment of possibility and growth. We believe in creating a supportive and welcoming culture, where everyone is encouraged to achieve success through collaboration, continuous learning, and smart work practices. A strong set of company values Our culture is reflected by our employees who demonstrate camaraderie, innovation, dedication, respect and excellence in everything they do. These traits have become integral to the way we do business and are the values we strive for. Valuable employee benefits Employee benefits, recognition, and wellbeing platform Career growth via succession planning, internal promotions, and mentorship opportunities Ongoing investment in professional development through industry and technology certifications, and study assistance Mental health support through our Employee Assistance Program Support for family and caring responsibilities, including paid parental leave Employee referral program, with monetary incentives offered Commitment to Diversity, Equity, and Inclusion At Atturra, we are committed to addressing the digital skills gap and championing diversity, equity, and inclusion. We welcome applications from individuals of all backgrounds — including Veterans, Aboriginal and Torres Strait Islander people, people with disability, members of the LGBTQI+ community, culturally diverse individuals, and other underrepresented groups. We are proud to be recognised as a Veteran Friendly Employer under the Department of Veterans' Affairs Veteran Employment Commitment (VEC). Atturra is dedicated to supporting Australia’s veteran community by enhancing recruitment, support, retention, and leadership opportunities. Our goal is to ensure veterans build meaningful and impactful careers with us. How to apply All applications must be submitted online via our Careers page. Late applications or those sent by email will not be prioritised. Please ensure your application is complete and that you have answered all required questions before submitting. This recruitment process may also be used to create a talent pool for similar ongoing or temporary opportunities that may arise within the next 12 months. Recruitment Agencies and Headhunters Our Talent Acquisition team is managing this recruitment process and will reach out if additional support is required. Atturra only accepts referrals from agencies on our official supplier list via the Agency Portal. To participate, agencies must complete our procurement process, hold an approved fee agreement, and be formally invited by the Talent Acquisition team for a specific vacancy. Submissions made outside of this process will not be considered. We also request that agencies do not contact Atturra employees outside the Talent Acquisition team regarding hiring matters. Agencies interested in joining our official supplier list may send an expression of interest. Please note, our supplier list is reviewed annually. #J-18808-Ljbffr