Assistant Company Secretary and Paralegal

Assistant Company Secretary and Paralegal 2 days ago Be among the first 25 applicants About The Role Kinetic IT are looking for an Assistant Company Secretary and Paralegal to work across our Commerce and Business function. This is a unique mix of company secretarial duties combined with a paralegal component. Reporting to the Head of Legal, the Assistant Company Secretary & Paralegal provides high quality legal and governance support across Kinetic IT, ensuring compliance with regulatory obligations, assisting with legal documentation and supporting the Company Secretary in delivering effective corporate governance practices and adherence to legal and regulatory requirements, including the Corporations Act. Responsibilities Manage legal documents, contracts, correspondence, and repositories Conduct contract tiering assessments for new customer agreements Coordinate with external legal counsel under direction from in‑house legal Support legal matter management, research, and preparation of legal advice Provide administrative and diary management support to the Legal team Assist with compliance programmes (whistleblower, modern slavery, anti‑bribery, etc.) Liaise with regulators and external counsel as required Monitor legislative changes and brief stakeholders on impacts Prepare and support Executive, Board, and Committee work‑plans, papers, minutes, and resolutions (via Diligent) Coordinate agenda setting and governance‑related meetings and events Maintain statutory company records and ensure timely ASIC filings Collaborate with Strategic Finance and Financial Assurance on performance and reporting What you’ll bring to the table Demonstrated experience in a commercial law firm or comparable board‑facing administrative role Strong written and visual presentation skills and experience in drafting legal papers or Executive/Board meeting minutes Highly organised with excellent attention to detail, project management and critical‑thinking skills Highly professional with demonstrated capability to act with discretion and confidentiality Confident, strong communication skills and ability to work with a diverse and extensive range of stakeholders Proficient in Diligent Boards Proficient in document management systems Comfortable speaking at board level Diploma of paralegal services (or equivalent) or Certificate IV in Legal Services - highly desirable Governance or Company Secretary certification About Kinetic IT Kinetic IT is a leading Australian IT services provider specialising in Intelligent Workplace, Cloud, Cyber Security, Digital Infrastructure and IT Service Management. We are unlocking the potential of technology to enrich lives of Australian communities. For more than 25 years, we’ve partnered with some of Australia’s most important organisations, helping them deliver essential services relied upon by our communities including government, critical infrastructure, education, law enforcement, defence, emergency services, utilities, and transport. Be You, Create the Future. At Kinetic IT, we’re driven by a shared passion for technology, customer success, and community impact. With over 1,500 talented people working across Australia, we deliver world‑class capabilities with a local touch – helping shape the future of tech, here and beyond. We value individuality and foster an inclusive culture where you’re safe to be your best, a real self. We tackle challenges together, celebrate success together, and make sure everyone feels valued, supported, and proud of the work they do. As an equal opportunity employer, we welcome people of all abilities, backgrounds, cultures, and genders. We’re proud to be an Indigenous and Veteran‑friendly employer. Benefits Growth‑focused culture – Formal training, mentoring, vendor exam support, communities of practice and regular development reviews. Advance your career – Access new roles via our internal ‘Opportunity Marketplace’ careers hub. Flex your work – Hybrid options, flexible hours, mobility and part‑time roles (customer needs permitting). Celebrate together – Social events, cultural celebrations, end‑of‑year functions and more. Wellbeing matters – Health and wellness resources, tailored leave and support options and EAP access. How To Apply Work with us as we bring technology to life. Apply today or send your CV direct to You can learn more about our culture and crew online at kineticit.com.au. Job Details Seniority level: Entry level Employment type: Full‑time Job function: Administrative Industries: IT Services and IT Consulting #J-18808-Ljbffr