Administration Officer

Department of Defence – Fishermans Bend VIC The APS 4 Administration Officer supports the critical functions of business support through the provision of a high level of administrative assistance and customer service. They will be required to have good attention to detail with the ability to adapt to competing priorities and stay focused in a fast paced and changing environment. Key Duties The role entails (but is not limited to) providing administrative support including: Managing, responding and resolving moderately complex tasks (seeking advice and guidance for more complex issues) Meeting coordination Secretariat domestic and international travel coordination Simple procurement Management of one or more group mailboxes, including triaging and tracking requests Training course administration Management of ICT assets disposal Facilities management support Visits and events, publications and records management. The Administration Officer is a member of a small team, which provides shared administrative and business support functions for a division across several sites around Australia. The Administration Officer is accountable under limited direction to perform and achieve moderately complex procedural, operational, administrative and business support work within an integrated environment. They are to contribute to ongoing continuous improvement activities, including contributing new ideas and identifying opportunities to improve the efficiency of business processes. They are required to have a good understanding of and compliance to relevant legislative frameworks, government decision-making and Defence's mission and policy requirements. Workplace Environment Requirements Computer Use Generic screen based Sitting at desk Distance walking (ie: Large building or inter-building transit) About our Team In our Administration Team you will work in a small cohesive team contributing your skills and knowledge to support the business functions of the Division. Your contributions will be valued and are important in fostering a learning culture that strives for continual improvement in a respectful and challenging way. The Administration Team seeks a dynamic and motivated Administration Officer who works collaboratively and strives for continual improvements in the way services are delivered to the Division. Our Ideal Candidate Our ideal candidate for this role will have had recent experience in administrative support roles. With an eye for detail, they will be able to demonstrate initiative in managing competing priorities; be expected to plan and complete moderately complex administrative support activities and tasks; resolve business issues as they arise, and under limited direction, respond to changes in stakeholder needs and expectations to achieve outcomes. Be self‑motivated, committed and possess strong communication, organisational and interpersonal skills Be accountable to contribute towards their ongoing self‑improvement and professional development Work collaboratively in a team based environment actively participating in and contributing to team meetings and exchange information to support the work area and team objectives Have the ability to be flexible and agile Have the ability to build and maintain successful working relationships with stakeholders at all levels and work collaboratively in an integrated environment Take the initiative to progress work to meet business objectives, recommend solutions for issues impacting on the achievement of desired outcomes and seek advice and guidance in more complex issues Demonstrate attitudes and behaviours responsive to workplace change (including participating in and encouraging others to participate in change and contribute to successful outcomes) Have the ability to work independently, professionally handle sensitive data and information Eligibility Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”. Getting to know the Department of Defence The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work‑life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit #J-18808-Ljbffr