Operations Assistant

Operations Assistant – Asian Development Bank (ADB) Overview Join our mission to foster prosperity in Asia and be a catalyst for positive change. ADB works to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The Operations Assistant position is assigned to the Pacific Liaison and Coordination Office (PLCO) within the Pacific Department (PARD). PLCO oversees regional technical assistance and operations in Nauru, Solomon Islands, and Vanuatu. You will be based at the PLCO in Sydney, Australia, and report to the designated international staff and senior officer. Your Role Provide administrative support to PLCO activities; assist with project implementation, TA processing, database management and logistics support. You Will Manage supervisor(s) calendar and schedule meetings with partners (internal and external). Process missions and archive related documentation (travel requests, expense reports). Process requisitions and purchase orders for institutional procurement and assist with budget preparation using eProc. Provide logistics support, set up meetings, and assist with transportation for visiting missions to PLCO. With guidance, prepare draft routine communications to governments and partners, ensuring compliance with ADB templates and handbook. Facilitate dispatch of signed communications. Coordinate with government agencies on approval requests and outstanding obligations. Support the team in related operational activities such as selection of consultants, claims processing, contract variations, internal memos and other documents. Record and maintain information for project administration matters in ADB systems. Provide backup support to other Operations Assistants in their absence or relieve them as needed. Support the finance and administration unit as necessary. Perform additional tasks as assigned and stipulated in your workplan. You Will Need Bachelor's degree in finance, social sciences, business studies or related fields. At least 5 years of relevant professional work experience; experience in international multilateral and bilateral agencies desirable. Proactive work approach on assigned tasks and defined analysis/research. Excellent written and verbal communication skills in English. Proficiency with ADB standard software (Word, Excel, PowerPoint) and IT. Ability to collaborate with teams and individuals from diverse cultural and technical backgrounds. Refer to the link for ADB Competency Framework for TL1. Benefits Housing and education allowance (if applicable). Expatriate benefits (if applicable). Relocation (if applicable). Retirement plan. Medical and health benefits. Paid leave (including parental). Life and other insurance plans. Staff development. Additional Information This is a re‑advertisement. If you have previously applied (to ACES Reference ), you do not need to resubmit an application. Applications received for this posting will be considered together with those received previously. This opening is a local staff position with a local compensation package. It is open only to nationals of Australia or permanent residents residing in Australia who are nationals of an ADB member country. This is a fixed‑term appointment with the option to renew, initially up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. After the initial period, renewal may be for up to an additional 3 years or not renewed, at ADB’s discretion. About Us Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines. It comprises 69 member countries, 50 of which are from the Asia and Pacific region. ADB seeks to achieve a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, eradicating extreme poverty. It combines finance, knowledge, and partnerships under Strategy 2030. ADB only hires nationals of its 69 members. We encourage all qualified candidates to apply regardless of racial, ethnic, religious, cultural background, gender, sexual orientation, or disabilities. Women are highly encouraged to apply. Primary Location Primary Location: Pacific Liaison and Coordination Office in Sydney‑Australia‑Sydney Department Department: Pacific Department Division Division: Pacific Liaison and Coordination Office in Sydney, Australia Staff Category Staff Category: Technical Local – Field Office Position Level Position Level: TL1 Job Posting Job Posting: 24‑Nov‑2025, 5:04:25 PM – 08‑Dec‑2025, 11:59:00 PM #J-18808-Ljbffr