Administrative Assistant
vor 3 Wochen
Remote Administrative Assistant - Vehicle Assessment Support National Assessing & Engineering is an Australian company specializing in independent vehicle assessments, valuations, and accident claims management. We require someone to be an integral part of our team, providing essential administrative and operational support directly to our assessors and management. The position being offered is a permanent full time. Key Responsibilities The primary goal of this role is to organize and process documents, communications, and data flow related to vehicle assessments, ensuring our clients and assessors have accurate, up-to-date information. Assessment Document Flow — Process incoming assessment requests (from clients, insurance, or solicitors) and enter details into our internal tracking system/CRM. Manage photo/document submission: Download, rename, and organize vehicle damage photos, VIN numbers, and other evidence from clients/repairers into case files. Scheduling & Coordination — Coordinate with assessors across Australian states to schedule on-site inspections and allocate new jobs efficiently based on location. Follow up on outstanding repair quotes or assessment reports from third parties to ensure deadlines are met. Email & Communication — Filter and prioritize the central info@ or assessor email inboxes. Draft professional email responses using templates for routine client status inquiries. Prepare and proofread draft assessment reports and valuation documents for final review by the licensed assessor. Data & Organization — Maintain and update the database of repairer contacts, court document requirements, and specific state-based assessment standards. Update job statuses in our case management software (CRM) to ensure accurate invoicing and reporting. Requirements and Must-Have Skills Experience: Minimum 2+ years of consistent remote work experience. English Fluency: Exceptional written and verbal English communication skills are essential for liaising with assessors, clients, and legal firms. Core Computer Skills & Proficiency: Advanced proficiency in Google Workspace (Docs, Sheets, Drive) or Microsoft Office Suite (Word, Excel, Teams) is mandatory. You must be highly competent in spreadsheet data entry, formulas, sorting, and document formatting. Familiarity with using and updating data in CRM or case management software is a strong advantage. Ability to quickly learn and utilize new cloud-based software and digital communication tools. Typing Speed: A minimum typing speed of 50 words per minute (WPM) with high accuracy is required for efficiency in document preparation and data entry. Technical Setup: Reliable, fast, and stable internet connection. Quiet, dedicated workspace and high-quality headset for clear voice/video calls. Modern, dedicated working computer. Soft Skills: High level of detail and accuracy in data entry and proof reading is critical for legal and financial documents. Proactive and highly organized, able to manage multiple case files simultaneously. Compensation and Logistics Role Type: Permanent Full-Time - 40 hours/week Schedule: Monday to Friday 9.00am – 5.30pm AEST Compensation: To be determined Payment: Paid weekly #J-18808-Ljbffr
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Administrative Assistant
vor 3 Wochen
Newcastle City Council, Österreich NSW National Parks and Wildlife Service VollzeitNSW National Parks and Wildlife Service – Newcastle NSW Administrative Assistant (Clerk Grade 1-2) Ongoing part-time (17.5 hours per week) opportunity – role likely to commence from March 2026. Office location is Newcastle - regional location encouraged/Hybrid working supported Salary relative to experience, and ranges from $75,728 to $82,329 (pro-rata)...
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Temporary Administrative Assistant
Vor 6 Tagen
Newcastle City Council, Österreich Bendigo Advertiser VollzeitTemporary Administrative Assistant Location: Mount Thorley, NSW – Workshop Office (On-site only) Contract Type: Temporary (1 December 2025 – 19 December 2025) Hours: 6:00 AM – 2:00 PM, Monday to Friday Pay Rate: $35.80 per hour About The Role We are seeking a reliable and organized Temporary Administrative Assistant to support our team during a busy...
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Administrative Assistant
Vor 6 Tagen
Newcastle City Council, Österreich Bendigo Advertiser VollzeitAdministrative Assistant – Bendigo Advertiser Location: Newcastle CBD, NSW Hours: 8:00am–4:30pm, Monday to Friday (1 WFH day available after 6‑week review) Contract: Temporary with potential to go permanent Pay Rate: $40/hour + super Start: Immediate, if possible About the Role We’re looking for a reliable and detail‑focused Administration Officer...
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Newcastle City Council, Österreich NSW National Parks and Wildlife Service VollzeitA government agency is seeking a part-time Administrative Assistant to support conservation efforts in Newcastle. Responsibilities include providing quality customer service and administrative support. The ideal candidate should have experience in administration and knowledge of financial management. This ongoing role offers flexible working arrangements and...
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Administrative Assistant
Vor 4 Tagen
Newcastle City Council, Österreich Richmond Villages VollzeitAdministrative Assistant – Mindplace Location: Mindplace Newcastle, Unit 1.88 St. Michaels Way, Metrocentre, Gateshead, NE11 9YG Salary: £26,800 per annum plus excellent benefits. Position: Permanent, full‑time, 37.5 hours per week (Monday to Friday shifts between 8am–10pm & Saturday 9am–5pm). Bupa believes caring for your mind should feel as...
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•Administrative Assistant
vor 2 Wochen
Wollongong City Council, Österreich University of Wollongong VollzeitOffice of Vice-President Operations Permanent / continuing, full-time appointment Level 3 / 4 : $65,896 - $84,002 + 17% superannuation The Operations Office at the University of Wollongong (UOW) plays a critical role in enabling the university’s strategic and operational success. Led by the Vice President Operations, the office oversees a broad portfolio...
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Administrative Assistant
vor 3 Wochen
Newcastle City Council, Österreich Richmond Villages VollzeitAdministrative Assistant Mindplace, Newcastle, Unit 1.88 St. Michaels Way, Metrocentre, Gateshead, NE11 9YG £26,800 Per Annum Plus Excellent Benefits Overview We believe caring for your mind should feel as natural as caring for your body. That's why we're creating dedicated spaces with expert face‑to‑face support, grounded in nearly 80 years of trusted...
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*Administrative Assistant
vor 2 Wochen
Wollongong City Council, Österreich University of Wollongong VollzeitOffice of Vice-President Operations Permanent/continuing, full-time appointment Level 3/4: $65,896 - $84,002 + 17% superannuation The Operations Office at the University of Wollongong (UOW) plays a critical role in enabling the university’s strategic and operational success. Led by the Vice President Operations, the office oversees a broad portfolio of...
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Administrative Assistant
vor 2 Wochen
Wollongong City Council, Österreich at VollzeitPermanent/continuing, full-time appointment Level 3/4: $65,896 - $84,002 + 17% superannuation The Operations Office at the University of Wollongong (UOW) plays a critical role in enabling the university’s strategic and operational success. Led by the Vice President Operations, the office oversees a broad portfolio of essential services and infrastructure...
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Newcastle City Council, Österreich Richmond Villages VollzeitA health care provider is seeking an Administrative Assistant to join their team. This full-time role involves greeting customers, managing inquiries, and ensuring efficient administrative support. The ideal candidate will possess excellent communication skills and administrative experience. Key benefits include health insurance and generous leave options....
