Project Administrator

Project Administrator - Residential Construction Bray Constructions is a family‑owned residential building company based in Melbourne's Bayside, specialising in high‑end extensions, major renovations, and architecturally designed new homes. With over 30 years in the industry, we are focused on delivering quality craftsmanship, personalised service, and a truly enjoyable client experience. We are seeking a highly organised and detail‑driven Project Administrator who prides themselves on accuracy, communication excellence, and the ability to maintain administrative control across multiple residential projects. About the Role Reporting to the Project Manager, this primarily office‑based role involves supporting the successful delivery of residential construction projects from post‑contract through to completion. You’ll manage procurement, documentation, financial tracking, and workflow communication ensuring projects remain aligned with schedule, budget, and operational standards. As an integral link between the office and onsite teams, you will contribute to seamless project coordination while helping maintain the quality and professionalism Bray Constructions is known for. Key Responsibilities Administer contracts, variations, documentation, and procurement across assigned projects Prepare and issue supplier/subcontractor purchase and work orders Maintain accurate cost tracking, budgets, and registers Liaise with suppliers, subcontractors, councils and consultants to obtain required documents, approvals and information Maintain Databuild and internal project systems to ensure accurate and current records Assist with the preparation of reports, minutes and progress documentation Support the creation and refinement of Standard Operating Procedures (SOPs) Ensure compliance with company and OH&S documentation requirements Help ensure a smooth client experience and positive communication throughout the project lifecycle What You Bring Experience in residential construction administration or contract management Strong numerical skills with meticulous attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities with accuracy and initiative Confidence coordinating documentation and procurement workflows A proactive, solutions‑focused mindset and commitment to teamwork Proficiency with Microsoft Office and Databuild (preferred but not essential) Who You Are You are someone who thrives in a fast‑paced environment, who cares deeply about getting the details right, and who brings a professional, respectful and adaptable approach to every interaction. You are motivated by contributing to great outcomes for the company, for your colleagues, and for our clients. Why Join Us? At Bray Constructions, you’ll be part of a supportive and passionate team who take pride in building beautiful homes and genuine relationships. We value integrity, accountability and continuous improvement and we’ll empower you to grow with us as we continue to deliver exceptional projects across Bayside and surrounds. How to Apply If you believe your experience in residential construction, skills and attitude align with this opportunity, we’d love to hear from you. To assist with shortlisting, applications will be prioritised where the cover letter includes specific examples of your experience in residential building and construction that align with our selection criteria. Please submit your CV and a tailored cover letter outlining why you feel you’d be a great fit for Bray Constructions. Generic or non‑tailored applications may not be considered. #J-18808-Ljbffr