Executive Assistant

Add expected salary to your profile for insights We are a leading advisory firm specialising in financial and commercial consulting for major social and economic infrastructure projects across Australia, the Asia-Pacific region, and international markets. Our work spans large-scale infrastructure, real estate, and public–private partnership projects, and our team is known for delivering high-quality, value-enhancing advice. With a track record advising on more than US$150 billion of projects over the last two decades, we operate in sectors including health, education, housing, urban renewal, transport, renewable energy and more. About the Role As part of our firm’s continued growth, we are seeking an experienced, highly organised Executive Assistant to join our Sydney office on a full-time basis. Reporting to the Perth-based Executive Manager, you will provide dedicated support to the Executive Director while also assisting a small group of Directors and the Executive Manager. This is a key role that keeps the business running smoothly - coordinating schedules and travel arrangements, managing priorities, preparing high-level documents, and ensuring the Executive Director is equipped to deliver on critical corporate finance activities. This position suits someone who thrives in a fast-paced, dynamic professional environment, brings exceptional judgement and discretion, and is ready to dive into a new challenge. However, you won’t be expected to know everything on day one. Many responsibilities are currently managed by our Executive Manager, and there will be a structured transition as you become confident and ready to take full ownership. This makes the position ideal for someone who is ambitious, fast-learning, resilient and eager to step into a senior EA role. Key Responsibilities Executive Support Manage complex diary scheduling, travel arrangements and logistics Anticipate priorities and ensure the Executive Director is across key tasks and deadlines Serve as a polished liaison point for internal and external stakeholders Team & Project Support Provide administrative support to Directors, including document preparation, version control and formatting Support engagement setup processes: confidentiality deeds, conflict checks, client onboarding, and compliance Assist with monthly invoicing processes and assist with team workflow planning Assist with ad hoc project and tender coordination Draft and format correspondence, presentations and reports Provide general office support to our wider team, alongside occasional front-of-house and reception duties. Why You’ll Love This Role This is more than a traditional EA position - it's a genuine opportunity to grow your career and develop in a high-performing, supportive environment. A fantastic stepping stone for a strong Team or Department Assistant ready to advance Hands‑on training and mentoring from an energetic, experienced Executive Manager Exposure to a wide range of projects and the chance to meaningfully contribute to important work A trusted position where your judgement, initiative and problem‑solving will be valued Work with exceptionally smart, driven people who maintain high standards and support each other to succeed Modern office located in the heart of the CBD About You To be successful in this role, you will bring: Prior administration experience supporting executives, ideally within consulting, finance, legal, or other professional services Proven ability to manage complex diaries and competing priorities Exceptional attention to detail, judgement, and confidentiality Confidence to ask questions, make recommendations, and appropriately push back when needed Strong organisational and problem-solving skills with a proactive, accountable, solutions-focused mindset High standards of professionalism, initiative, and integrity Excellent written and verbal communication skills, particularly in preparing polished documents Proficiency in Microsoft Office, especially Word, PowerPoint, and Excel How to Apply If you are a capable EA, or an ambitious Team or Department Assistant ready to take the next step, this is an excellent opportunity to join a dynamic, fast‑paced firm and grow your career. Please note: You must be an Australian citizen, hold Permanent Residency, or have full working rights with no restrictions to apply. Unlock job insights AI Job match analysis Salary match Number of applicants Your application will include the following questions: Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an executive assistant? Which of the following Microsoft Office products are you experienced with? What's your expected annual base salary? What can I earn as an Executive Assistant #J-18808-Ljbffr