Administrative Assistant
Vor 3 Tagen
Background:
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The OSCE High Commissioner on National Minorities (HCNM) promotes conflict prevention and integration of diverse societies. HCNM was established to identify and seek early resolution of ethnic tensions that might endanger peace, stability or friendly relations between OSCE participating States. Among the tools that the High Commissioner uses are recommendations to governments of OSCE participating States regarding the treatment of national minorities.
The post is located in the SEE and West Section of the Office of the OSCE High Commissioner on National Minorities (HCNM).
Tasks and Responsibilities:
Under the overall guidance of the Senior Administrative Officer and direct supervision of the Senior Adviser/Head of Section, the successful candidate will be tasked with the following duties:
Provides secretarial and administrative support and, where relevant, travel, visa and programmatic support to the Section and within the HCNM office, including organizing events, supporting process delivery, the development and maintenance of databases of information, ensuring that relevant OSCE administrative rules, regulations and instructions () are observed;Manages official travel arrangements, processes travel requests, books tickets, handles local transportation, processes travel expense claims, provides administrative and logistical support to official visits and meetings;Ensures letters, files and materials meet the OSCE standards, searches for relevant information, takes minutes at meetings, and registers staff for events;Contacts participants, sends invitations, arranges venues, conducts market research for services, manages travel arrangements, prepares event budgets and information materials;Prepares visa documents, sends necessary communications, and files related documentation;Manages written and email correspondence, updates files, and maintains section-related documents;Receives visitors, liaises with suppliers and checks invoices;Acts as backup for other administrative staff and the Secretary to the High Commissioner during absences or when needed;Performs other tasks as required.Necessary Qualifications:
Completed secondary education, as well as specialized training in administration, secretarial and protocol areasA minimum of four years of working experience in secretarial, administrative or support functionsAbility to conduct research and collect information from a variety of sourcesDigital literacy and proficient use of Microsoft Office (Outlook, Word, Excel and PowerPoint), internet. Experience with an ERP software is an assetProfessional fluency in English with excellent communication (both oral and written) skills; fluency in Dutch would be an assetDemonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activitiesCommitment; diversity; integrity; accountabilityAbility and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivityRemuneration Package:
Monthly remuneration is approximately EUR for this post. OSCE salaries are exempt from taxation in The Netherlands. Social benefits include the possibility of participation in Cigna medical insurance.
Appointments are made at step 1 of the applicable OSCE Salary Scale.
If you wish to apply for this position, please use the OSCE's online application link found under .
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see .
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 63 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.
Additional Information Issued by: OSCE High Commissioner on National Minorities Requisition ID: HCN Contract Type: Local Contracted Grade: G5 Job Level: General Services Job Type: Contracted Number of posts: 1 Location: HCN - OSCE High Commissioner on National Minorities, The Hague Issue Date: Jun 28, Closing Date: Jul 26, Employee Status: Fixed Term Schedule: Full-time Job Field: Administration & Support-
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