Senior Administrion Officer

vor 2 Wochen

Wien, Wien, Österreich at Vollzeit

Administrative Assistants (Administration & Office Support)

Full time

Senior Administration Officer, School of Education
Fremantle Campus
Full-time, Continuing contract

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the role

The Senior Administration Officer will provide administrative support to all operations of the School which includes support to the School leadership team at the direction of the National Administration Team Leader. The position reports to the Administration Team Leader located on the Fremantle campus.

Key Responsibilities
  • Provide administrative support, working with the national administration team.
  • Assist in the delivery of running of day-to-day operations including facilities, equipment coordination, general purchasing, and invoicing, contract and staffing processing, maintaining financial records systems, processing payments, purchase orders and invoicing ensuring that budget expenditure is monitored and reported.
  • Support the administrative functions with course/program coordinators within the National School, including managing course completions and graduation, including Board of Examiners, timetabling, documentation, correspondence, presentation and reports, preparation of meeting minutes and liaising with key stakeholders.
  • Assist in the process of reviewing and updating student enrolment and program activities and act as a liaison officer between academic and sessional lecturers within the School and staff in the central administration units for the purposes of addressing issues of concern and providing advice.
  • Provide support by way of on-the-job training, and handovers and advice to other team members on University processes and systems.
Qualifications, skills & experience
  • Completion of a degree or an advanced diploma qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training.
  • Demonstrate solid experience in an administration work environment.
  • High level of computer literacy and advanced knowledge in Microsoft Office suite Word, Excel and Outlook.
  • Ability to act with discretion and sensitivity and to maintain confidentiality.
  • Attention to detail and accuracy with the ability to prioritise tasks and work within tight time frames to achieve successful outcomes.
  • Experienced in collating clear and concise written communications with a high level of accuracy and attention to detail.
  • Exhibit good communication skills with an ability to liaise with internal and external stakeholders to give and receive information for the relevant members of the School's Leadership Team.
  • Self-motivated and flexible in responding to changing work priorities and capacity to collaborate as part of a team.
  • Supportive of the Objects of Notre Dame as a Catholic University.
How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 06 January 2025
Shortlisting to start immediately after application closing date.

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Unsolicited contact from recruitment agencies will not be entertained.

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