Office Coordinor

Vor 4 Tagen

Wien, Wien, Österreich at Vollzeit

Office Management (Administration & Office Support)

Contract/Temp

At WT, we empower our clients to grow, inspiring confidence through our independent cost management and advisory services. Operating for 75 years, our expertise spans the building, construction, and infrastructure sectors.

We support our clients with an award-winning team of specialists in portfolio and program advisory, quantity surveying and cost management, commercial and financial advisory, carbon and sustainability, and asset and facilities management.

With a global footprint covering Australia, New Zealand, Asia, India, Middle East, North America, Africa, the UK and Europe, our clients can tap into the collective thinking of over 2,000 of the best people in the industry, operating from over 70 offices.

Job Description

We're on the lookout for an experienced Office Coordinator to work with WT Australia in Adelaide.

You will play a crucial role in ensuring the smooth and efficient operation of the Adelaide office, supporting the senior management team by performing various, comprehensive administration duties and assisting in a broad range of tasks to optimise the productivity of the office environment.

This role is responsible for:
  • Manage and produce high-quality documents including proposals, reports and email correspondence with clients and prospective clients
  • Act as the first point of contact for clients and staff
  • Ensure documents, invoices and reports are accurate and timely
  • Organise events and meetings
  • Manage and coordinate Director's calendars
  • Provide professional assistance in the drafting of documents and provision of information to clients
  • Set up projects/clients/contacts/fees/resources
  • Manage and distribute monthly invoices to clients on time
  • Reception services
  • Procurement of kitchen and office supplies, printed material, and computer consumables
  • Coordination of service and repairs to office equipment and furniture
  • Coordination of repairs to office facilities and building
  • Ensure WT standards and templates are correctly used and updated
Qualifications

This role will suit someone with drive and initiative, excellent administration and people skills with:

  • Excellent verbal and written communication skills
  • Strong administrative skills and attention to detail
  • Proactive and positive outlook
  • Intermediate to advanced skills MS Office Suite
  • Experience in Financial Force and/or Sales Force
Additional Information

At WT, in addition to your competitive salary, we offer many perks including:

  • Bi-annual bonus scheme
  • Wellbeing days - time to focus on your wellbeing and the community
  • WT's balanced way of working
  • When you're working from the office, you'll be in an award-winning office fit-out which supports flexible and activity-based working in a prime location with amazing views

If you thrive being the centre of a friendly team and you're keen to advance and broaden your career then this could be a great opportunity for you. Apply now to join an international cost consultancy at the forefront of Australia's major construction across all sectors: commercial, retail, residential, mixed-use, infrastructure and health.

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