Intern - Human Resources Management temporary

vor 1 Woche

Wien, Wien, Österreich United Nations Vollzeit

The internship positions are located in the Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC).


HRMS is committed to attracting and cultivating a pool of diverse talent, fortifying a dynamic and an inclusive organizational culture, and supporting a transformational and accountable leadership that aims to strengthen our organizational capabilities.

HRMS strives to continuously develop a professional and mobile workforce equipped with the knowledge, skills and experience to accomplish our ambitious and important organizational mandates together with key stakeholders.


The internships an be undertaken both in person and remotely and are envisaged for a period of 6 months duration with various starting times throughout 2023.

The first positions have a starting date in January/February 2023.

The internships are UNPAID and full-time; i.e. 5 days per week (40 hours).

The selected interns will work under the supervision of a staff member in the department or office to which they are assigned.


Responsibilities:

Office of the Chief, Human Resources Management Service:

  • Contribute to the implementation in UNOV/UNODC of Secretary-General's Youth 2030 Strategy by:
  • Assist with the hiring, on boarding and administration of interns, including organization of learning events and town hall meetings as well as help with the streamlining of the internship programme both at HQ and in the field;
Assist with the hiring process of Junior Professional Officers (JPOs), including liaison with the interested offices and donor Member States as well as provision of support to the JPOs once onboarded;

  • Conduct research on various HR topics, including across international organizations and identification of best practices;
  • Contribute to preparation and review of documents, including guidelines, reports, meeting minutes, newsletters, etc.;
  • Create surveys; analyse data and create reports/presentations using various platforms related to various areas of human resources management;
  • Perform additional projects/duties as required.


The Operational and Advisory Support Unit (OASU) provide expert policy and legal advice on human resources policy and the interpretation of UN Staff Rules and Regulations.

The selected intern will have the opportunity to contribute to a wide range of human resources management priorities:

  • Assistance with tracking and logging all incoming requests for legal & policy advice, cases and queries and the production of overviews and statistics;
  • Research assignments including for Administration of Justice case preparation including jurisprudence and host country matters;
  • Assistance with the design, layout and content of the policy and legal subsite of the HRMS intranet website;
  • Other relevant tasks as required by the supervisor.


The Talent Development Team (TDT) is responsible for implementing the Organization's learning and development policy at Headquarters and UNODC field offices, which emphasizes that staff development is an on-going process and a necessary investment for UNOV/UNODC to successfully achieve the UN mandates.


Duties may include, but are not limited to:

  • Undertake independent projects to include research, drafting training proposals, presentations on various training and developmentrelated topics;
  • Prepare trainingrelated statistics and gathering other data from existing databases, as required;
  • Provide support in preparation of training workshops and meetings, to include scheduling, review and preparation of materials, registrations, etc.;
  • Contribute to the Team's outreach activities which many include training needs analysis, client satisfaction surveys and course evaluations, as well as regularly reviewing and updating content on Intranet, and marketing and promotion of various training programmes;
  • Participate in team meetings, prepares minutes and helps to coordinate followup activities;
  • Assist with the administration of UNOV/UNODC's language, internship, field office training and other programmes, as needed;
  • Assist with marketing campaigns and design diverse communication pieces such as brochures, flyers, guides and manuals.
  • Perform other duties to support the team, as needed.


The main function of the Staff Entitlements Unit (SEU) is to provide support related to the administration of benefits and entitlements to staff of UNOV/UNODC and select Vienna-based offices of UN Secretariat entities.


Duties may include, but are not limited to:

  • Participate in team meetings and prepare minutes;
  • Digitally record information regarding extensions of temporary appointments beyond 364 days;
  • Assists with the monitoring of compliance with Covid19 measures in the workplace by staff members, prepare reports and statistics, and collaborate with the communication of any new measures;
  • Participate in the preparation of Letters of Appointment and Notes Verba

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