Organization Assistent

vor 2 Wochen

Wien, Wien, Österreich Universität Wien Vollzeit
At the University of Vienna more than 10,000 personalities work together towards answering the big questions of the future. Around 7,500 of them do research and teaching, around 2,900 work in administration and organisation. We are looking for a/an

Organization Assistent

:

47 Faculty of Psychology

Job vacancy starting: 03/01/2024 | Working hours: 20,00 | Classification

CBA:
-54 VwGr. IIIa

Limited contract until:
Job ID
:2006


If you love to organize and keep track of things, and if you prefer to do so in meaningful projects, then welcome to the team Because we are searching for personalities who want to use their expertise to help answering the big questions of tomorrow.


Your personal sphere of influence

:

The Faculty of Psychology comprises the Dean's Office, a StudyServiceCenter, the four institutes

  • Department of Cognition, Emotions and Methods in Psychology
  • Department of Clinical and Health Psychology
  • Department of Occupational, Economic, and Social Psychology
  • Department of Developmental and Educational Psychology
- and the Research, Teaching and Practice Outpatient Clinic.

The range of courses in psychology includes Bachelor's, Master's and doctoral studies.


The Institute of Psychology of Cognition, Emotion and Methods currently has a vacancy for an organizational assistant (20 hours) in the research area "Urban and Environmental Psychology".

The position can probably be filled from By mutual agreement, the position can be made permanent after the 1-year contract.


Your future tasks

:

  • You support the scientific staff of the EnvPsy team in all administrative and organizational matters
  • You monitor the budget and you support/troubleshoot for researchers with financial inquiries (Invoice verification, refunding; process control from invoice request to payment) if necessary in cooperation with contractors, finance department
  • You implement and coordinate personnel agendas in the recruiting process and right through to the first steps of onboarding
- with regard to new staff members, interns, fellowships and in cooperation with the HR department, SSC etc.

  • You take care for the organization of workplaces and officeequipment in cooperation with EDV, Facility and Resources Management (RRM)
  • You support the manager with office/workplace/staff planning
  • You maintain the homepage of the EnvPsy team's website and, if applicable, Institute's website
  • You organize meetings, workshops, events
  • You are the central contact person and take care of the English and German correspondence with all interfaces
  • In coordination with the other organizational assistants, you will also take care on crossworking group tasks for the institute and the faculty

This is part of your personality

:

  • Experience in office management
  • Graduation from a general/vocational middle or higher school, or an apprenticeship including relevant practice in office management
  • Excellent MS Office skills (especially Word, Outlook, Excel and Power Point).
  • Experience in dealing with content management systems (e.g. Typo 3) & social media
  • Fluency in English and German (B2 level or higher)
  • Experience with SAP is an advantage
  • Experience with the University of Vienna systems and procedures is an advantage
  • Familiarity with Environmental Psychology contents and/or issues related to research on Environment and Health is an advantage
  • Familiarity with EU research projects is an advantage

Working style:

You like to work independently and in a structured manner, you are service-oriented and you like to find solutions.

You are a team player and have high social and communicative skills.

What we offer

:

Work-life balance

:

Our employees enjoy flexible working hours, remote/hybrid and/or part-time work (upon agreement).

Inspiring working atmosphere

:

You are part of a committed team with diverse university backgrounds in a relaxed work environment.

Good public transport connections

:

Your workplace in the center of beautiful Vienna is easily accessible by public transport.

Internal further training

:

Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from - free of charge.

Fair salary

:

The basic salary of EUR 2,599,2 (full-time) increases if we can credit professional experience.

Equal opportunities for everyone

:

We look forward to diverse personalities in the team

It's that easy to apply

:

  • With a short motivation letter and your CV
  • Leaving certificate, Job references

If you have any content questions, please contact

:

Sabine Pahl

We look forward to new personalities in our team

University of Vienna. Space for personalities. Since 1365.

:

Data protection

Application deadline

:

02/29/2024

  • Assistent

    vor 2 Wochen

    Wien, Wien, Österreich Universität Wien Vollzeit

    At the University of Vienna more than 10,000 personalities work together towards answering the big questions of the future. Around 7,500 of them do research and teaching, around 2,900 work in administration and organisation. We are looking for a/anAssistent:37 Faculty of Business, Economics and StatisticsJob vacancy starting: 10/01/2023 | Working hours:...

  • Admininistrative Assistent

    vor 2 Wochen

    Wien, Wien, Österreich Thermo Fisher Scientific Vollzeit

    When you're part of Thermo Fisher Scientific, you'll do meaningful work, and be part of a team that values performance, quality and innovation. As part of a successful, growing global organization you will be encouraged to perform at your best. We give our people the resources and chances to define significant contributions to the world.Administrative...

  • Organization Assistent

    Vor 3 Tagen

    Wien, Österreich Universität Wien Vollzeit

    At the University of Vienna more than 10,000 personalities work together towards answering the big questions of the future. Around 7,500 of them do research and teaching, around 2,900 work in administration and organisation. We are looking for a/an **Organization Assistent**: 47 Faculty of Psychology Job vacancy starting: 03/01/2024 | Working hours: 20,00...

  • Assistent

    vor 4 Wochen

    Wien, Österreich Universität Wien Vollzeit

    At the University of Vienna more than 10,000 personalities work together towards answering the big questions of the future. Around 7,500 of them do research and teaching, around 2,900 work in administration and organisation. We are looking for a/an **Assistent**: 37 Faculty of Business, Economics and Statistics Job vacancy starting: 10/01/2023 | Working...

  • Admininistrative Assistent

    vor 2 Wochen

    Wien, Österreich Thermo Fisher Scientific Vollzeit

    When you’re part of Thermo Fisher Scientific, you’ll do meaningful work, and be part of a team that values performance, quality and innovation. As part of a successful, growing global organization you will be encouraged to perform at your best. We give our people the resources and chances to define significant contributions to the...

  • Admininistrative Assistent

    vor 2 Wochen

    Wien, Österreich Thermo Fisher Scientific Vollzeit

    When you’re part of Thermo Fisher Scientific, you’ll do meaningful work, and be part of a team that values performance, quality and innovation. As part of a successful, growing global organization you will be encouraged to perform at your best. We give our people the resources and chances to define significant contributions to the...

  • Team Assistent in

    vor 4 Wochen

    Wien, Österreich KAPSCH Vollzeit

    Kapsch TrafficCom develops smart solutions to make mobility safer, more sustainable and efficient for everybody. We design, build and operate traffic management systems including connected vehicles technology and mobility demand management as well as tolling services for cities, roads, tunnels and bridges around the world. We develop data and video analytics...

  • Marketing & Sales Assistant / Commercial

    vor 3 Wochen

    Wien, Österreich CSL Behring Vollzeit

    CSL Vifor ist ein globaler Partner der Wahl für pharmazeutische Produkte und innovative, führende Therapien in den Bereichen Eisenmangel, Dialyse, Nephrologie und seltene Krankheiten. Der Hauptsitz von CSL Vifor befindet sich in St. Gallen, Schweiz. Die Muttergesellschaft CSL (ASX:CSL; USOTC:CSLLY) mit Hauptsitz in Melbourne, Australien, beschäftigt...