Administration Officer
vor 3 Wochen
RACS VIC Office, 250-290 Spring Street, East Melbourne, Victoria, Australia Req #95
About the company
The Royal Australasian College of Surgeons (RACS) is a not for profit, membership-based organisation leading the way in surgical performance, professionalism and patient care in Australia and New Zealand.
With service to our members at the forefront of our business, we support ongoing learning and development for our surgical workforce of more than 7,000 surgeons and 1,300 surgical trainees and Specialist International Medical Graduates.
RACS is on an exciting journey to transform the way our members engage with us by making improvements across many aspects of the College - from learning and development to technology and governance. We are focusing on collaboration and innovation to better serve our members and to enhance the contribution of surgeons to the community.
About the role
You will contribute to the effective and efficient administration of the Surgical Training Department.
To assist the SET Coordinator in the effective and efficient administration of the Surgical Education and Training (SET) program including maintenance of Trainee, hospital, supervisor and trainer data reporting and verification.
Primary Responsibilities
- Provide administrative support to SET team
- Assist with the provision of general administrative support to Committees and Boards
- Assist with the collation and distribution of Trainee assessments
- Assist with SET Enquiries, Selection, hospital accreditation, supervisor and trainer related correspondence
- Assist in the administration of the Selection process (registration, application and referee reporting process)
- Assist with the Specialty Committee/Board SET Selection Interviews
- Liaise with the Academy of Surgical Educators for newly appointed Supervisors of Bronze pins and letters
- Liaise with the Academy of Surgical Educators for annual reporting of Supervisor service milestones and Educator of Commitment award
- Provide SET Trainees with copies of fee invoices and payment receipts when requested
- Assist with the development of processes, initiatives, reports and discussion documents for the training program
- Maintain website content
Skills and experience
- Excellent administration skills
- Experience with databases and data maintenance
- High attention to detail and accuracy with data entry
- Strong communication skills (both written and verbal)
- Strong organisational skills and the ability to successfully complete multiple tasks within required time frames
- Experience in independently setting priorities to achieve required outcomes
- Ability to manage and update web pages and web content
- Confidence in working in a complex environment with multiple stakeholders
- Intermediate in MS Office Suite Skills (Word, Excel, Outlook)
- Ability to successfully work in a team environment
At our organisation, we are proud to have a positive impact on improving health outcomes in the community. Our people are especially important to us, we treat everyone fairly and are mindful of our colleagues and their wellbeing. Working at RACS, you will thrive in our environment where we recognise that we are all one team. Our employees are at their best when they have balance in their lives, so by joining our team you will have:
- flexibility to combine working from home with time spent in the office
- RACS Professional Development Framework (Grow at RACS)
- access to a wellbeing app
- additional, gifted leave at the end of the year
- access to online learning portal THRIVE with a catalogue of 89,000+ courses
- access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling
We genuinely care about our employees’ health and wellbeing and encourage our people to bring their whole selves to work.
How to apply?
To apply for this role please submit your application by clicking on the “Apply Now’ button to submit a cover letter, resume and answer the outlined selection criteria.
Please note we will be reviewing applications as they come in.
Enquiries can be directed to careers@surgeons.org however, applications emailed to this address will not be accepted.
- RACS VIC Office, 250-290 Spring Street, East Melbourne, Victoria, Australia
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