Accounting Assistant
vor 1 Tag
This position is located in the Payroll Team, which is a team in the Operational Accounts Unit (OAU), Accounts Section (AS) of the Financial Resources Management Service (FRMS) at the United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will report to the Supervisor of the Payroll Team.
**Responsibilities**:
Within assigned authority, the incumbent will perform the following specific duties:
- Approve payment and journal vouchers for various claims/payments, e.g., salary and related entitlements, travel reimbursements, education grants, salary advances, etc., ensuring compliance with relevant rules and control procedures.
- Review and reconcile various clearing accounts to ensure appropriate balances. Investigate erroneous/invalid entries and take appropriate corrective accounting action.
- Audit various accounting transactions, e.g., payroll, education grants, final payments, travel claims, etc., to ensure correctness of disbursement computations and adherence to relevant staff rules, financial regulations, and Administrative Instructions, issuances or practices.
- Analyse complex and/or unusual accounting transactions and difficult claims for entitlements, travel, invoices etc. Make recommendations to Supervisor/Chief of Unit on appropriate follow-up procedures.
- Provide guidance and training (including the preparation of training materials) to staff with respect to transaction processing and the use of various systems such as the in-house SAP system (Umoja) (and other systems when necessary).
- Assist in the preparation of financial statements ensuring compliance with International Public Sector Accounting Standards (IPSAS).
- Draft/prepare correspondences and respond to queries by staff members, internal and external auditors.
- Perform other work-related duties as may be required.
Competencies
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High School Diploma or equivalent is required.
Job - Specific Qualification
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Work Experience
Seven years of experience in accounting, finance or related area, is required.
Two years of experience processing salaries and related entitlements is required.
At least three years experience as an Approving Officer using the in-house SAP system (Umoja) is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English, is required. Knowledge of another official United Nations language is an advantage.
Assessment
Special Notice
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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