Accounting Assistant
vor 5 Monaten
This position is located in the Accounts Section (AS) of the Financial Resources Management Service (FRMS) in the Division for Management (DM) at the United Nations Office at Vienna (UNOV). The incumbent reports to the Supervisor/Chief of Unit.
**Responsibilities**:
Within assigned authority, the Accounting Assistant will be responsible for the following duties:
- Scrutinize source documents for completeness, accuracy and validity of charges.
- Investigate erroneous charges and take appropriate corrective accounting actions.
- Reconcile and review clearing accounts and ensure proper clearance procedures have been followed.
- Extract details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity.
- Consolidate data into financial statements.
- Assist with the monitoring of expenditures to ensures they remain within authorized levels.
- Prepare worksheets and assist with the preparation of financial statements.
- Audit various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, travel claims, etc., to ensure correctness of disbursements and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
- Maintain records of voluntary contributions to the Funds in accordance with the International Public Sector Accounting Standards (IPSAS).
- Prepare reports to the donor in accordance with the funding agreements.
- Monitor funding sources for projects funded from voluntary contributions to ensure compliance to the terms of funding agreements.
- Serve as Approving Officer for various financial transactions, including journal vouchers, billing, and payments up to an authorized level.
- Provide guidance and training to colleagues as required.
- Supervise other General Service staff as required.
- Draft/prepare memoranda and/or cables to various offices, departments and overseas offices.
- Respond to queries from staff members and third parties.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other work-related duties as may be required.
Competencies
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent is required.
Work Experience
IPSAS/IFRS experience is required.
Work experience with an Enterprise Resource Planning (ERP) system is required.
Work experience with SAP/Umoja is desirable.
Experience with United Nations’ or a similar international organization’s financial rules and regulations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in English, is required. Knowledge of another official United Nations language is an advantage.
Assessment
Special Notice
While this temporary assignment may provide the successful applicants with an opportunity to gain new work experience, the selection for these positions is for a limited period and has no bearing on the future incumbency of the posts.
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (
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