Language Services Assistant
vor 3 Wochen
**Background**:
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence
- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.
The Office of the Secretary General (OSG) plays a key role in supporting the Secretary General in the effective implementation of his/her mandate and specific tasks given to him/her by the OSCE participating States. This includes primarily assisting the Secretary General in his/her activities, serving as a focal point for liaison and support to the Chairperson-in-Office, and co-ordinating tasks across the Secretariat. It groups horizontal services such as Executive Management, Communications and Media Relations, Legal Services, External Co-operation, Security Management, Gender Issues, Conference and Language Services, Central Records Management, and oversees the OSCE Documentation Centre in Prague (DCiP). The OSG ensures effective co-ordination of policy advice provided to the Secretary General and the Chairmanship, and management decisions taken by the Secretary General.
Conference and Language Services, as part of the OSG, provides professional support to the decision-making bodies of the OSCE and the respective delegations on matters dealing with the organization of meetings, including interpretation and translation, documents control, editing and word processing services.
**Tasks and Responsibilities**:
If selected for the position, you will work under the supervision of the Chief Linguist, in close co-ordination with the Supervisor, Documents Control Unit, and will be processing and formatting documents in the Russian language team, including statements, decisions and journals of meetings, and will provide administrative processing and support to the Language Services Secretariat. In detail, you will be responsible for the following:
Organizing and maintaining the electronic filing system, ensuring that all files are properly indexed for easy reference; general file management of finalized translations on the computer;
Preparing documents for translation using the appropriate computer-aided translation (CAT) tool, by maintaining and updating computer files of the translation memories of the CAT tool; seeking and entering, in close co-ordination with the translators, new terms in the terminology and reference database of the CAT tool;
Proofreading finalized translations for completeness, layout and spelling;
Assisting in the administration of short-term language staff and with the recruitment of interpreters and translators; Maintaining and updating the database for interpreters and translators;
Preparing and processing of contracts and other relevant forms;
Keeping related office files;
Performing other related duties as assigned.
**Necessary Qualifications**:
Completed secondary education;
A minimum of three years of relevant office support experience;
Experience in word processing and proofreading, with a high standard of speed and accuracy;
Professional fluency in English, both oral and written;
Professional fluency in Russian, both oral and written, including spelling and grammar at mother-tongue level;
Working knowledge of another official OSCE language is an asset;
Experience in using databases, document workflow systems and language service related software (Trados);
Ability to work under pressure to tight deadlines and with the flexibility to occasionally work overtime;
Demonstrated gender awareness and sensitivity as well as an ability to integrate a gender perspective into tasks and activities;
Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
**Remuneration Package**:
Appointments are made at step 1 of the applicable OSCE salary scale.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
**Issued by**: OSCE Secretariat
**Requisition ID**: CON00001C
**Contract Type**: Local Contracted
**Grade**: G4
**Job Level**: General Services
**Job Type**: Co
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