Short-term Project Assistant

vor 4 Monaten

Wien, Österreich OSCE Vollzeit

Background:
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human dimension aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence
- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in Office in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Transnational Threats Department/Action against Terrorism Unit (TNTD/ATU) is the focal point for co-ordinating and facilitating OSCE anti-terrorism activities. The Department contributes to the implementation of the OSCE’s counter-terrorism commitments by providing support to the Chairperson-in-Office, the Secretary General and the participating States on anti-terrorism matters and by enhancing co-ordination within the OSCE on related issues.

TNTD/ATU also assists participating States with implementing their relevant commitments in this area, as defined by relevant decisions, and acts on requests from participating States to assist in enhancing their capacities to respond to current and emerging terrorist threats. TNTD/ATU supports the work of relevant UN bodies and enhances co-operation with external partners and other regional organizations in preventing and countering terrorism. TNTD/ATU currently comprises 10 staff members.

TNTD/ATU is implementing extra-budgetary project entitled “Series of Table-Top Exercises in South Eastern Europe on Preventing and Countering the Use of the Internet for Terrorist Purposes” (Project no. 1102040).

Tasks and Responsibilities:

- Assisting to Project Manager in co-ordinating and supporting the implementation of the planned activities under the ExB; arranging for and presenting on the ExB project and its’ activities during the meetings;
- Monitoring the implementation of the project activities to ensure the deadlines are met, and informing the Project Manager on potential delays and issues;
- Overseeing administrative and logístical aspects of the project including project expenditures, timelines, and reporting requirements, and proposing solutions where necessary;
- Drafting and formatting routine correspondence both on administrative and substantive project matters based on the existing templates or practice such as terms of reference and background notes; proofreading documents and editing texts, taking meeting notes and drafting summaries;
- Initiating and following up on actions related to recruitment of consultants, training and study tours, purchase of equipment, payments, travel authorizations requests/claims and dealing with all related inquiries.
- Maintaining paper and digital files and databases, updating and maintaining distribution lists, maintaining proper records of project-related activities and correspondence, and collecting relevant statistics;
- Supporting the development and implementation of a social media plan, facilitating and co-ordinating its execution with the OSCE Secretariat’s Communication and Media Relations Section and programmatic contact points within all executive structures, to include drafting press releases and social media posts, managing accounts and guiding consultants in the development of materials for social media use, under the guidance of the Programme Officer;
- Performing other duties as assigned.

Necessary Qualifications:

- Completed secondary education;
- A minimum of four years of administrative experience in an international environment; a first-level university degree in a relevant field may be considered as a substitute for one year of working experience; a second-level university degree may be considered as a substitute for two years of working experience;
- Experience in working on projects related to media and information literacy, preventing and countering terrorism;
- Experience in assisting in the organization of meetings and/or workshops, including in hybrid, blended or online formats is an asset;
- Professional fluency in English with excellent communication (both oral and written) skills; knowledge of other OSCE languages is an asset;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
- Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;

**Remuneration Package**:
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointmen

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