Meetings Services Assistant
vor 2 Wochen
This position is located in the Convention Support Section (CSS), Corruption and Economic Crime Branch (CEB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Chief of the Convention Support Section.
**Responsibilities**:
The incumbent will perform the following specific duties:
- Provide support for the preparation, organization and servicing of the meetings of the UNCAC Conference of the States Parties and its subsidiary bodies: prepare forecast of documentation according to recent and past mandates; monitor with particular attention the timely submission of slotted pre-session and in-session documentation with a view to ensuring that internal deadlines are met; prepare invitations to Member States, UN Bodies, IGOs, NGOs and other stakeholders; update mailing lists of invitees, make travel arrangements for meeting participants, prepare “Information for Participants”; prepare list of participants, handle registration of meeting participants and prepare the provisional and final list of participants according to UN procedures and guidelines; provide assistance to participants related to visa, travel and courtesy passes, liaise with other units as required, provide support to the Secretariat and delegations.
- Assist in the preparation of draft report on organizational matters, as well as the compilation and submission of the final reports containing all draft reports, action taken and draft resolutions; assist with the various stages of documentation processing for the meetings: processing of questionnaires, provisional agendas, information for participants, list of participants and other relevant pre-, in
- and post-session documentation;, coordinate with relevant Conference Management Service units, ensure smooth flow of documents and assist the Chief during the meeting.
- Provide administrative coordination of programme implementation activities: involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative and financial actions, (e.g. training/study tours, travel requests and arrangements, authorization of payments, disbursement of funds, submission of claims, budget follow-ups, requisition/procurement of equipment and services, including processing of consultancy contracts, etc.).
- Perform other work related duties as required.
Competencies
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Work Experience
A minimum of five years of experience in conference or administrative support or related area is required.
Work experience in staff recruitment is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency/proficiency in oral and written English is required. Working knowledge of French is desirable. Knowledge of another UN languages is desirable.
Assessment
Special Notice
While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required f
-
Meetings Services Assistant
vor 4 Wochen
Wien, Österreich United Nations VollzeitThe position is located in the Interpretation Section (IS), Conference Management Service (CMS), Department for General Assembly and Conference Management (DGACM) in Vienna. CMS operates administratively under the Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent will work under the direct supervision of the Chief of the...
-
Associate International Customer Meeting Services
vor 4 Wochen
Wien, Österreich Schira & Leutner Personalberatung Vollzeit**Your tasks**: - Responsibility for all aspects of customer and employee meetings (mainly online during pandemic times), incl. travel, contracting, meeting & events logistics, etc. - Responsibility for representing and delivering an excellent customer experience - Making judgement-based decisions when dealing with complex situations - Establish and...
-
Customer Service Assistant
Vor 6 Tagen
Wien, Österreich Marriot Partners Staffing VollzeitPOSITION: Online tourism Assistant /Customer Service Assistant **Responsibilities**: Promote travel packages Giving reviews of travel packages Improve sales of travel packages **Benefits**: Competitive salary ranging from 150-250€ per day Flexible working hours, requiring only 4-5 hours per day No prior experience required as we provide one-on-one...
-
Team Assistant
vor 4 Wochen
Wien, Österreich globe personal services GmbH VollzeitUnser Auftraggeber ist ein familiengeführtes Pharmaunternehmen mit Hauptsitz in Deutschland. Mit rund 50.000 Mitarbeiter/innen weltweit leistet das Unternehmen einen wichtigen Beitrag zur nachhaltigen Versorgungssicherheit mit Arzneimitteln. Am Standort Wien, der zu den wichtigsten innerhalb des Konzerns gehört, befindet sich das Zentrum für...
-
Administrative Assistant
Vor 6 Tagen
Wien, Österreich Alliance Defending Freedom Vollzeit**Everyone says they want to change the world. We're looking for people who actually will.** - ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people._ Please visit our _career site_ _to view our Statement of Faith and _Doctrinal Distinctives. **Administrative...
-
Online Assistant
Vor 6 Tagen
Wien, Österreich Halliburton VollzeitThe Job Overview We are seeking an individual to perform online assistance/Travel duties and support our business operations. As a virtual assistant, you will be responsible for scheduling and attending meetings, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute reports,...
-
Implementation Assistant
vor 1 Woche
Wien, Wien, Österreich International Atomic Energy Agency VollzeitJob DescriptionDescription –>The objective of the Department of Nuclear Energy is to foster the efficient and safe use of nuclear power by supporting interested Member States in improving the performance of nuclear power plants, the nuclear fuel cycle, and the management of nuclear wastes; in catalysing innovation in nuclear power and fuel cycle...
-
Office Assistant
vor 4 Wochen
Wien, Österreich Interactive Paper VollzeitWe are currently seeking an organized and responsible Office Assistant to join our team. This is a part-time position that requires dedication, multitasking, and a hands-on approach to work. As an Office Assistant, you will be part of the backbone of our company, ensuring smooth operations daily. Tasks - Assist with the day-to-day administrative tasks such...
-
Executive Assistant
vor 1 Woche
Wien, Österreich Manpower VollzeitSie sind auf der Suche nach einer neuen beruflichen Herausforderung, in der Sie Ihre Erfahrungen aus dem Assistenzbereich sowie Ihr Organisationstalent voll einbringen können? - Sie verfügen über einschlägige Berufserfahrung und möchten den nächsten Schritt in Ihrer beruflichen Laufbahn machen? - Unser Kunde ist ein österreichisches...
-
(Assistant) Manager:in Advisory
vor 22 Stunden
Wien, Österreich KPMG Österreich VollzeitAssistant) Manager:in Advisory - Sustainability Services Nachhaltigkeit und wirtschaftlicher Erfolg sind Ihrer Meinung nach untrennbar miteinander verknüpft? Kommen Sie zu uns und werden Sie Teil eines interdisziplinären Teams von Wirtschaftsprüfer:innen, Steuerberater:innen sowie Natur- und Sozialwissenschaftler:innen. Entwicklen Sie gemeinsam mit...
-
Online Assistant
vor 1 Monat
Wien, Österreich kitten travels Vollzeit**Job Title : Online Assistant** Can be done without affecting your current job - payroll 150 € - 200 € per day - Flexible time, Assist with online operations - 6 month experience required, one-on-one guidance provided - High School degree - Excellent verbal and written communications skills - Training: 1 week. - Flexible...
-
Support Services Assistant
Vor 7 Tagen
Wien, Österreich Manpower VollzeitManpowerGroup ist ein international agierender Personaldienstleister und auf die Suche, Auswahl und den Einsatz von Personal spezialisiert. Zur Verstärkung suchen wir einen motivierten Support Services Assistant (w/m/d), der:die unsere Support Services Managerin bei verschiedenen Aufgaben unterstützt und ein abwechslungsreiches Aufgabengebiet im...
-
Customer Service Assistant
Vor 7 Tagen
Wien, Österreich Epunkt VollzeitPosition: Online tourism Assistant /Travel Planner **Responsibilities**: Promote travel packages Giving reviews of travel packages Improve sales of travel packages **Benefits**: Competitive salary ranging from 8.64€ - 11.43€ per hour Flexible working hours, requiring only 2-3 hours per day No prior experience required as we provide one-on-one...
-
Programme Management Assistant
vor 4 Wochen
Wien, Österreich International Atomic Energy Agency VollzeitProgramme Management Assistant (TC)(G5) - (2023/0141 (016858)) Organization: TC-Department of Technical Cooperation Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-02-23, 2:33:09 AM Closing Date: 2023-03-23, 5:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive...
-
Project Assistant
vor 1 Monat
Wien, Österreich International Atomic Energy Agency VollzeitProject Assistant (TC) (G4) - (2023/0469 (017839)) Organization: TC-Department of Technical Cooperation Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2023-08-07, 8:24:34 AM Closing Date: 2023-09-04, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...
-
Wien, Österreich Eurest Restaurationsbetriebsgesellschaft. m.b.H. VollzeitZur Verstärkung unseres Teams in Wien suchen wir ab Ende Mai 2024 Service & Hospitality Assistant (m/w/x) ======================================= Teilzeit (25 Stunden/Woche) im Tagdienst, ohne Wochenenddienste! Für unseren neuen Betrieb bei einem bekannten Unternehmen in Wien! Job Facts --------- * Bereich: Service * Ort: Wien * Anstellungsart:...
-
Senior Administrative Assistant
vor 1 Monat
Wien, Österreich OSCE Vollzeit**Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities,...
-
Management Assistant
vor 1 Woche
Wien, Österreich svarmony Technologies GmbH Vollzeit**Job Description**: To support the management at our headquarters in Vienna, we are looking for a dynamic Management Assistant. The position is a full-time temporary job due to a maternity leave (planned until April 2024). As an executive assistant at svarmony, you prepare many decisions and thus relieve the CEO. You have fun and talent in dealing with...
-
German and Russian Speaking Finance Assistant
vor 4 Wochen
Wien, Österreich Employer&Employee VollzeitExciting Opportunity for a **Bilingual Executive Finance Assistant (German and Russian)** Are you a dynamic individual with a passion for finance and fluent in both German and Russian? We have an outstanding opportunity that combines your language skills with your financial acumen. **Position**:_**German and Russian speaking Executive Finance...
-
Assistant Works Council
vor 4 Wochen
Wien, Österreich Wienerberger AG VollzeitWorking at Wienerberger brings exciting new challenges everyday. We are looking for people who embody our values and want to forge new paths with us. Our clear vision: to improve quality of life using high quality building materials and infrastructural solutions all around the world. Join us and become part of an internationally successful company. Take the...