Finance Assistant

vor 4 Monaten

Wien, Österreich The United Nations Industrial Development Organization (UNIDO) Vollzeit

Requisition ID**:4476**
Grade**:G5**
Country**:Austria**
Duty Station**:Vienna**
Category**:General Service/Admin. Support**
Type of Job Posting**:Internal and External**
Employment Type**:Staff-Full-time**
Appointment Type**:Fixed Term - 100 series**
Indicative Minimum Net Annual Salary**:56,137** **EUR**
Application Deadline**:01-Oct-2024, 11:59 PM (CEST)**

**Vacancy Announcement**
This post is for local recruitment only.

**Organizational Context**

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

This position is located in the Treasury Unit of the Department of Finance (COR/FIN/TRS). The Treasury manages assessed contribution administration, financial assets, including investments, operational and imprest bank accounts, operates the Global Banking system and ensures adequacy of liquidity for operations.

The UNIDO Staff Performance Management System reinforces the collaboration within formal units as well as among cross-functional teams. In this context, the incumbent collaborates with his/her supervisor and colleagues, within as well as outside the unit. Within the formal teams, the incumbent may be expected to backstop other team members as required.

**FUNCTIONAL RESPONSIBILITIES**

Under the supervision of the Treasurer and in close collaboration with other team members within as well as in accordance with the relevant financial and staff regulations and rules, the incumbent is responsible for the following tasks:

- Organizes and distributes the daily payment voucher workflow of payment requests from Accounts, Payments and Payroll Groups:

- Processes payment runs in SAP system according to the various payment methods;
- Retrieves and creates payment files based on payroll request voucher from SAP system;
- Reviews bank account balances to ensure sufficient balance in the accounts is available to effect payments accordingly.
- Prepares and processes payments:
- Enters manually and/or downloads from SAP approved payments and payment files to banking systems and performs control for any errors in input and initiates rectification of these;
- In line with the overall Payments & Cash Management Policy of the organization, decides on the mode of payment, i.e. electronic transmission, tested fax, manual payment/letter, cheque, cash and ensures that instructions are transmitted;
- Processes UNIDO Head Quarters payments as well as UNDP and imprest account payments, sends Agency Service requests to concerned UNDPs an

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