Human Resources Assistant

Vor 5 Tagen

Wien, Österreich United Nations Vollzeit

This position is located in the Planning, Contracting and Reporting Unit (PCRU), Staffing, Diversity and Outreach Section (SDOS), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) / United Nations Office on Drugs and Crime (UNODC) in Vienna (Austria). The Human Resources Assistant reports to the Chief of the Unit.

**Responsibilities**:
Within limits of assigned authority, the Human Resources Assistant will be responsible for the following specific duties:
Staffing:

- Assist in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
- Maintain vacancy announcement files and track status of vacancy announcements.
- Prepare agenda and provide relevant documentation required for recruitment related meetings.

Administration of entitlements:

- Review and process requests for entitlements and claims of local staff.
- Maintain accurate and correct entitlement data in Umoja.
- Handle routine/moderately complex cases independently and submit complex cases to the supervisor for approval/decision.
- Maintain entitlements reference tables.
- Assist in the review and processing of data pertaining to conditions of service.
- Prepare personnel actions.

General:

- Provide general office support services; draft and/or process a variety of correspondence and other communications.
- Assist in reviewing and processing requests for classification and maintaining databases, if required.
- Set up and maintain reference files/records (electronic and paper).
- Schedule appointments/meetings, monitor deadlines, etc.
- Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
- Maintain automated database containing HR related statistics and prepare periodic reports.
- Assist in the preparation of necessary documentation for distribution to various offices.
- Perform a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
- Perform other work-related duties as required.

Competencies
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Education
High school diploma or equivalent.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience
A minimum of five years of progressively responsible experience in human resources management, administrative services or related area is required.

Work experience with an enterprise resource planning (ERP) system is required.

Work experience with SAP (Umoja), including human-resources modules, is desirable.

Work experience with the UN talent management system (Inspira) is desirable.

Work experience with UN human resources policies, procedures and practices is desirable.

Work experience in human resources in the United Nations system or other similar international organization is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employe

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