Team Assistant
vor 2 Monaten
This position is located in the Committee, Policy and Legal Affairs Section (CPLA), United Nations Office for Outer Space Affairs (UNOOSA). The incumbent will work under the direct supervision of the Chief, CPLA and under the overall guidance of the Director of the Office for Outer Space Affairs.
The main responsibilities carried out by the Office under the programme are: to serve as the secretariat to the Committee on the Peaceful Uses of Outer Space and its subsidiary bodies, as executive secretariat to the International Committee on Global Navigation Satellite Systems and its Providers’ Forum and as the secretariat to the Space Mission Planning Advisory Group; to implement the United Nations Programme on Space Applications and the Programme on the United Nations Platform for Space-based Information for Disaster Management and Emergency Response; to maintain the Register of Objects Launched into Outer Space; and to discharge the responsibilities of the Secretary-General under the United Nations Treaties and Principles on Outer Space and related resolutions.
**Responsibilities**:
The Team Assistant will work on a part-time basis by administratively supporting the Section in the implementation of capacity-building activities in space law and policy, in particular, the extrabudgetary project entitled ‘The Space Law for New Space Actors’ Project, which will provide legal assistance to emerging space faring nations to developing national space law. The Team Assistant will support the project through the provision of substantive administrative assistance to budget and assist the organization of technical advisory missions. The incumbent’s specific responsibilities include:
- Perform a wide range of office support and administrative (including programme/project administration and budgeting) functions for the ‘Space Law for New Space Actors’ project.
- Provide secretarial, administrative and logistics support to meetings, workshops, conferences, special events and other activities. Assist in preparing notes and minutes of team meetings as requested/assigned.
- Assist with performing the administrative functions required for the recruitment of staff, consultants, contractors, non-reimbursable loans and interns.
- Provide assistance and support in monitoring the status of expenditures, in preparing draft cost plans and update and prepare background documents for budget and programme planning purposes, submissions and related outputs.
- Respond or draft responses to routine correspondence and other communications including concept notes and donor reports.
- Provide digital processing support, including word documents and Excel tables, scanning, digitalization of documents, posting to designated repositories.
- Assist in monitoring processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assist in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Research, compile and organize information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
- Assist in generating a variety of standard statistical and other reports, work orders, etc., using various databases.
- Proofread documents and edit texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
- Assist in the maintenance of websites including the Accessing Space Treaty Resources Online (ASTRO) database by scanning, converting and posting a variety of documents onto the site.
- Assist in the preparation of presentation materials using appropriate technology/software.
- Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
- Perform data entry and extraction functions.
- Review, record, distribute and/or process mail and other documents; follow-up on impending actions.
- Update and maintain large distribution lists; monitor, prepare and distribute various materials, reports, where possible using electronic formats; handle arrangement for printing and translation as necessary; coordinate shipment arrangements, courier services, etc.
- Assist in backstopping, as may be necessary, other General Service colleagues during periods of absences or leave.
- Maintain files (both paper and electronic) and databases for work unit.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other work-related duties as assigned.
Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing
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