Personal/Executive Assistant
Vor 2 Tagen
This is a Personal/Executive Assistant role with one of the leading companies in AU right now 🔥 -- BDO Australia -- with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the 🚀 takes off.
More About the Role at BDO Australia 🧐🧐
About the Role We are currently seeking an experienced Executive Assistant to support our Melbourne Tax team. This is a great opportunity to support 3 Tax Partners and join an established administration team, who are highly experienced and professional. The Division BDO is the largest mid-market professional service provider globally, with the depth and breadth of services and expertise to deliver on all of our clients’ needs. At BDO, exceptional client service underpins our belief system and all aspects of service delivery to our clients. Our culture is collaborative and personal, and we recognise that to deliver exceptional service, we must provide an empowering and flexible environment for our people. Key Duties and Responsibilities: - Partner calendar management including sending and accepting invitations, booking rooms and catering etc - Screen telephone calls, respond to requests and/or forward onto the relevant employee - Process incoming and outgoing mail - Update the Client Relation Management (CRM) database ensuring data integrity - client details, bids, marketing events and business development activities - Financial administrative support including timesheet entry, billing, and processing of invoices for payment - Process expense claims for Partners and Directors within appropriate timeframes - Booking business related travel via our Corporate Travel agent - Client and contract administration including preparing engagement letters as required - Process of Conflict and Independence Checks - submitting checks, monitoring progress and filing of final sign-off in client electronic files - Draft Client Acceptance procedures for onboarding new clients - Maintain office filing and storage systems including archiving - Coordinate People & Culture activities including performance (RED) awards, team functions and team meetings - Assist other members of the Executive Assistant/Client Services teams when required. Skills/Attributes Required: - 1+ years' experience in a similar professional services role or C-suite equivalent, preferably also in a team environment; - Tertiary qualification preferred and advantageous; - Advanced IT skills and knowledge of the Microsoft Office suite, particularly Word and Excel; - Strong interpersonal skills to build effective relationships at all levels within the organization; - Ability to communicate effectively both verbally and in writing; - Ability to prioritise tasks effectively; - Proactive and self-motivated, demonstrating initiative and problem-solving skills; - Committed to delivering an excellent level of internal and external client service; - Flexibility, resourcefulness and adaptability to thrive in a dynamic environment; - Has a ‘can do’, enthusiastic and positive attitude; - A commitment to continuous learning and professional development.
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