Workplace Operations Specialist

vor 2 Wochen


Wien, Wien, Österreich Bitpanda GmbH Vollzeit

We are looking for a highly organized and detail-oriented Workplace Operations Partner to support our Workplace Experience team at Bitpanda GmbH. As the go-to person for all things workplace operations, you will be responsible for ensuring the smooth running of our headquarters and creating a welcoming, safe, and functional environment for our employees and visitors.

The ideal candidate will have at least 5 years of experience in office or hotel management, with a strong project management background, proven facility management skills, and knowledge of Austrian workplace regulations. They will be highly organized, with great attention to detail and a structured approach to steering multiple workplace projects while ensuring compliance.

The successful candidate will oversee all facility-related activities, including maintenance, repairs, health & safety, and ensuring compliance with local regulations. They will also manage relationships with key suppliers, partners, and external vendors, carrying out quality checks and ensuring Service Level Agreements (SLAs) are met and optimized.

Additionally, the Workplace Operations Partner will oversee technical infrastructure, ensuring smooth operations, and design policies and processes to maintain high service standards. They will support with lease management, including broker relationships, negotiation of lease expirations, and developing plans for renewals, relocations, and expansions for our office.

In this role, you will also manage and support workplace projects, such as office renovations, moves, fit-outs, and repairs. You will oversee and execute the financial budget, partnering with Finance to track monthly and quarterly metrics. Furthermore, you will handle all workplace-related administration, including documentation, archiving, and acting as the key point of contact for HQ operations for all departments.

We offer a competitive total compensation package, inclusive of participation in our Bitpanda stock option plan, as well as a flexible working model that includes 2 days of working from the local Hub, plus 60 Work From Anywhere days annually.



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