Senior Operations Coordinator

vor 2 Wochen

Wien, Wien, Österreich Chiesi Pharmaceuticals GmbH Vollzeit

Chiesi Pharmaceuticals GmbH is a subsidiary of the internationally renowned private company Chiesi Farmaceutici S.p.A. based in Italy, which consistently invests in research and development.

This position is located in the CEE Hub business area, which is based in Vienna. The role requires a strong communicator to support our management.

About Us

We are a global leader in respiratory health, with a strong commitment to innovation and customer satisfaction.

  • Provide proactive administrative and organizational support to the Managing Director CEE & Hub, lightening her workload
  • Act as the central point of contact between management and both internal and external stakeholders
  • Oversee department budget planning and implement effective cost management strategies
  • Serve as the local point of contact for internal communication, managing the intranet, website, and communication with our CEE countries and Corporate
  • Plan and execute meetings, corporate visits, and company events independently
  • Manage office operations, including reception coordination, travel bookings, and general administrative oversight
  • Coordinate and supervise one direct report
Job Responsibilities
  • Administrative Support: Provide exceptional support to the Managing Director CEE & Hub, ensuring seamless day-to-day operations
  • Communication: Serve as the primary point of contact for internal and external stakeholders, fostering open communication and collaboration
  • Budget Planning: Oversee departmental budget planning and implementation, ensuring effective cost management strategies
  • Internal Communication: Manage internal communication channels, including the intranet, website, and communication with CEE countries and Corporate
  • Event Planning: Plan and execute meetings, corporate visits, and company events independently
  • Office Management: Oversee office operations, including reception coordination, travel bookings, and general administrative oversight
  • Team Supervision: Coordinate and supervise one direct report
Requirements
  • Completed commercial/economic education (HAK, university of applied sciences, university)
  • Several years of professional experience in a comparable position, preferably in an international environment
  • Proactive, highly organized and positive in attitude
  • Excellent proficiency in common software (MS Office, SAP, Outlook, Teams, etc.) and a strong affinity for communication tools (intranet, website, social media)
  • Strong communication skills with a high level of commitment
  • Precise working style with a good affinity for numbers
  • Service-oriented and confident, with a creative and 'out-of-the-box' mindset
  • Fluent in German and English
What We Offer

We offer a competitive gross annual salary starting at EUR 49,000 (excl. MBO), depending on qualifications and professional experience.

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