Administration Assistant

vor 1 Woche

Melbourne, Österreich State Government Of Victoria, Australia Vollzeit

Job type: Fixed Term - Full Time or Part TimeOccupation: Administration/SecretarialReference: 3828About the roleWe are on the lookout for an Administration Assistant here at LXRP to play an essential role supporting our Senior Executive Assistant to the Chief Executive Officer and Executive Leadership Team. We are seeking someone with a constructive approach and supportive mindset who has strong attention to detail and who can provide high quality support services. This is an exciting opportunity in a dynamic environment, in a supportive culture with ample room for personal and professional growth.On a day-to-day basis, you will find yourself:Supporting the Senior Executive Assistant across a wide range of administrative duties, including calendar and email management, agenda coordination, presentation preparation and general administrative duties.Booking corporate travel for employees across LXRP via Corporate Travel Management software.Assisting users of our digital signing platform DocuSign by delivering new user training and troubleshooting help.Coordinating meetings and workshops by greeting visitors, preparing agendas, materials and meeting rooms.Managing general office administrative duties including records and document database management, filing, photocopying, scanning, and binding.In addition, the Administration Assistant may be available to play a wider support role within the Executive Leadership Team, Executive Assistant group to assist as required including covering for leave.Join an experienced team who foster a collaborative and supportive environment.This is a three (3) year fixed term position, paying a salary between $76,817 and $93,275 + superannuation with hybrid working arrangement (a mix of office and home/remote based working). The office you will be working from is located in 121 Exhibition Street, and you will also have the option to access flexible working arrangements if you need them – many LXRP employees work flexibly.About youAs the ideal candidate, you will bring strong organisational skills, excellent prioritisation abilities and be able to own your responsibilities. You thrive in a fast-paced environment, and exhibit proactiveness, a can-do attitude, and a willingness to develop and expand your skillset.We'd love to see applications from people with the following attributes:Technical Capabilities – experience using Microsoft Suite. Experience using SharePoint, Content Manager and DocuSign is advantageous.Strong written and verbal communication skills and confidence liaising with a wide range of internal and external stakeholders.Experience in an administrative support position is highly desirable but not essential.Can confidently work independently, and can assume the duties of the Senior Executive Assistant in their absence.We are looking for individuals who have a strong sense of purpose in helping the LXRP deliver on transforming the way Victorians live, work and travel.At LXRP we embrace diversity and inclusion. We actively strive to remove barriers and encourage applications from people of any age, or disability, Aboriginal and/or Torres Strait Islanders, culturally and linguistically diverse or LGBTIQA+. We will adjust our recruitment process to ensure that you are able to participate to the best of your ability.About LXRPAt LXRP we're not only removing level crossings, but also removing barriers and creating a long-lasting legacy for our communities.Inclusion is a priority for us, and we are committed to creating an employee community that reflects those in which we work. We value diverse representation at all levels of the organisation.As leaders in the transport sector, we provide secure pathways into the industry for:WomenPeople who identify as LGBTQIA+People living with a disabilityAboriginal and Torres Strait IslandersRefugees or asylum seekersPeople facing barriers to employment.We offer and encourage flexible work and purchased leave arrangements for all employees to support wellbeing, family or carer commitments and other personal circumstances.We also place great importance on professional development and growth through both formal training opportunities and lessons learnt.Health, safety, and wellbeing are at the heart of what we do. We aim to create a safe and healthy workplace for everyone, every day, everywhere.What next?To apply – just submit your CV. No need to submit a separate address of the key selection criteria, and no need for a cover letter.Upon applying you will be asked to answer the following (assessed) questions:Where do you feel your skills/experience particularly resonate with this role?How do you manage priorities on an ad hoc basis as well as maintaining ongoing duties/tasks?In this role, there will be lots of process driven tasks as well as ad hoc, left of field requests needing to be completed in a timely manner. Tell us about your comfort level of working in this type of environment and how you respond to this way of working.After assessing your CV and answers to the above questions, the next steps might include a phone screen, followed by an interview where you can showcase your skills and potential.Please note: the successful candidate will be required to undergo pre-employment checks which include national police checks and misconduct screening.Need more information?Click Here for the full position description.For specifics about the recruitment process entailed, or a confidential discussion around any special accommodations or adjustments to the recruitment process you may need in order to participate to the best of your ability, please contact Amy Ray at ****** ad will close at midnight, Sunday 15th December 2024. Please be advised that due to the time of year, interviews will likely take place in mid to late January 2025.
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