Administration Officer, Business Services
vor 1 Monat
About the role: * The Administration Officer, Business Services, Regulatory Services is part of a team that plans, directs, coordinates and organises the administrative support functions of the Health Regulator branch.
The team is highly organised, with the ability to respond quickly to new challenges and priorities, they keep operations running smoothly.
* The Business Services team oversees, triages, and allocates all internal and external requests and enquiries ensuring timely and streamlined responses, corporate reporting, briefings and communications.
This team is the "front door" for the Health Regulator branch, managing all applications, enquiries, email inbox monitoring and has the capacity and flexibility to quickly react and support the compliance teams with emerging issues.
About us: At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world.
A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.
We see it as our job to support Victorians to stay healthy and safe.
And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.
How you'll make a difference: * Providing administrative support to the team to carry out the following functions: * Inbox monitoring for the Health Regulator and responding to basic duty holder queries * Preparation of briefings and correspondence, answering standard queries and complaints, allocating and coordinating week ahead reporting, Cabinet and Parliament products, PAEC briefs, etc.
* Corporate reporting for the Health Regulator.
* Processing bookings/purchasing/invoicing and purchase orders for Health Regulator.
* Establish and maintain effective working relationships and facilitate collaboration across the department and with key external stakeholders.
* Share your expertise with others to contribute to the capability across the team and broader department.
* Demonstrated willingness to be flexible and adaptable to changing priorities with the ability to meet deadlines while working in pressured situations.
Respond flexibly and adapt approaches in order to deliver outcomes in the face of uncertainty.
Suitable applicants will be able to demonstrate: * Experience in working in and supporting fast-paced multidisciplinary teams.
* Experience in regulatory and public policy work as well as knowledge of relevant government legislation would be beneficial.
* A sound understanding of the Victorian health system, and knowledge of the department and its operating processes and information systems would be beneficial.
To learn more please click 'Apply' to view the Position Description on the Careers.vic website.
What we offer: * The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
* A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
* A strong commitment to work-life balance, including a diverse array of flexible working arrangements.
How to apply: Applications should include a resume and a cover letter.
Click the 'Apply' button to view further information about the role including key contact details and the advertisement closing date.
We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians.
We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians.
All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds.
Please contact us if you require any adjustments to participate in the recruitment process at ******.
For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.
Preferred applicants may be required to complete a police check and other pre-employment checks including proof of 3 vaccinations (including booster) against COVID-19.
Information provided will be treated in the strictest confidence in line with our Privacy Policy.
The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for employees who apply through the Jobs Skills Exchange (JSE) jobs board platform.
As such, these employees are strongly encouraged to submit their application through the JSE.
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