Vincents Chartered Accountants | Senior Administrative Assistant
vor 22 Stunden
Senior Administration Assistant - Business Advisory Posted: 06/01/2025
Closing Date: 07/02/2025
Job Type: Permanent - Full Time
Location: Brisbane
Job Category: Administration and Office
About us
Vincents, we see the world from every angle.
We are a national professional services firm with deep expertise in Forensic, Tax and Advisory.
We have been supporting our clients to explore all aspects of their business and financial affairs for over 35 years.
Our shared purpose is to provide our clients with a clear direction when they need it most.
Job Description About the role
As we continue to grow, we offer an exciting opportunity for a Senior Administrative Assistant to join our Brisbane-based Business Advisory team.
In this senior role, you will provide high-level administrative support to our senior leadership, ensuring seamless operational support for our team and exceptional service delivery to our valued clients.
Manage and oversee client onboarding and exit processes, including CRM updates, and preparation of ethical and engagement letters Maintain client records, ensuring all documentation is accurately filed and up to date Support Directors and senior staff with client correspondence, invoicing, and fee preparation Assist with the preparation of financial reports, workpaper compilation, and collation of financial documents Facilitate the establishment of new entities such as trusts and companies Maintain company secretarial registers using Corporate Affairs System (CAS) Liaise with the Australian Taxation Office (ATO) and Australian Securities & Investments Commission (ASIC) regarding client matters Create and maintain standard templates and processes for use by the wider team Manage general office duties, including document management, filing, scanning, and archiving Desired Skills and Experience About you
Proven experience in a senior administrative role, preferably within a professional services environment or a Chartered Accounting firm Advanced proficiency in Microsoft Office and excellent computer literacy Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment Excellent written and verbal communication skills A proactive, solution-focused mindset with the ability to work autonomously and within a team A collaborative approach to teamwork, with the ability to build strong relationships with internal and external stakeholders A genuine passion for providing exceptional support and contributing to the overall success of the team About the Vincents experience
Core to our growth and success are our people.
Some of the ways in which we support our people include:
Flexible and hybrid working options to support you, your team, and your clients An additional day of leave a year – VinDay – to use just for you
A flat leadership structure that has a genuine open door policy alongside a supportive and friendly work environment Support with formal accreditations, relevant courses or post graduate study Regular learning programs around employee wellbeing alongside an Employee Assistance Program for you and your immediate family A competitive employee referral program to enable our people to be rewarded for introducing talent into our business A client referral incentive program that rewards our people for the growth of our business.
Monthly 1-1s with Partners to create deeper connections between our people and their leaders An active social committee with a calendar of regular formal and informal events We're committed to building a diverse and inclusive community for everyone at Vincents.
Our shared culture is one of high performance that focuses on a "One Vincents" approach and embodies our firm foundations – shared vision, ambition, and enthusiasm.
Vincents is an equal opportunity employer.
If you feel you do not meet some of the expectations listed above, but find the role interesting, we would still like to hear from you.
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