Personal Assistant To General Manager Portfolio Management, Office
Vor 3 Tagen
Mirvac's people are our most valuable asset.
We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work.
We also offer a number of competitive and unique benefits for permanent employees including:
Flexible Work Arrangements$1000 of Mirvac Securities AnnuallyLeadership and Professional Development ProgramsGenerous Parental & Partner Leave PolicyUnlimited Volunteer Leave and National Community DayMirvac Pride CommitteeMirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'.
For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape.
Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.
Our opportunity As Personal Assistant to General Manager, Portfolio Management – Office & Industrial, you will provide professional and comprehensive administrative support to the General Manager, Portfolio Management – Office & Industrial and their wider team to ensure the seamless success of the business and strategy, while maintaining a positive and approachable manner.
This role is a 14-month fixed term contract.
In this role you will be responsible for: Efficiently manage GM's inbox and diaryAdhere to deadlines with general administrative tasks including travel coordination, expense processing and invoice processingAct as a liaison for GM and maintain an approachable, professional and helpful attitudeManage and coordinate staff events, conferences, training days and projects as requiredCoordinate team meetings, prepare and distribute agendas including organizing agenda itemsDrive culture to encourage and enable team collaboration and integration in order to continue to achieve high employee engagement resultsExercise good judgment and make decisions on GM's behalf where requiredProactively assist with administration requirements for the wider Asset Management teamPrepare, collate and distribute monthly reports, presentations, newsletters as requiredDrive improvements to maximize efficiency of administration processes and assist with maintaining appropriate systems and proceduresWork closely and cohesively with the other assistants in Asset Management and also wider Mirvac AssistantsAssist with induction of new staff or exiting staff where appropriateInteract internally and externally in a professional and effective mannerAssist with submitting Online IT Forms for O&I staff where applicableComplete tasks accurately, on time and to a consistently high standardAssist with any projects, or undertake additional duties as reasonably requiredYour point of difference The successful candidate will have prior experience working in a Personal Assistant capacity with the ability to deliver in a fast-paced working environment.
You have the ability to build and maintain positive and professional internal and external relationships, and go about your work in a flexible and adaptable manner.
You are a team player and approach work with high discretion, diplomacy and the ability to maintain confidentiality.
You have exceptional time management and organization skills to manage multiple and competing priorities efficiently.
You have an advanced level of IT proficiency (Microsoft Office Package) and take a proactive and self-motivated approach, with the ability to resolve issues as they arise.
Prior experience working in the property sector is desirable.
All of these attributes are preferred; if you think you may be the right fit for the role, please still apply.
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