Practice Management Assistant
vor 3 Wochen
About Herbert Smith FreehillsAs one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe.
With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people.
Our environment is one in which high performance is expected; in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.
The Opportunity Our Projects, Energy & Infrastructure (PEI) practice group is looking for an experienced Legal Assistant (Legal Secretary) who is looking to take the next step in their career and join us as a Practice Management Assistant.
This role will be based in Melbourne and will support the practice group across both Melbourne and Sydney offices.
The role: Our Practice Management Assistants (PMA) provide proactive and high-quality administrative and matter management support to partners and lawyers within the practice group, to meet client requirements and deliver exceptional client experience.
Some of the tasks our PMAs complete day-to-day include:
Working with partners to identify efficiencies in their financial hygiene.Overseeing the practice group's monthly billing process including creation of pre-bills, editing, finalising, and posting onto the system.Managing and executing complex billing processes.Assisting with the matter lifecycle and recommending process improvements.Coordinating and producing accurate correspondence including engagement and billing letters.Collaborating with the legal operations team to prepare, manage and streamline client financial reports for partners and lawyers.Supporting the practice to achieve high levels of financial hygiene including analysing, reviewing and improving existing billing and expense management processes.Supporting the team with project rollouts and training initiatives.Assisting partners and lawyers with business development responsibilities.Skills & experience: To be successful in this role you will need the following skills:
Previous Legal Assistant (Legal Secretary) experience.Ability to decipher financial information.Strong ability to develop relationships with various stakeholders including remotely.Strong matter management experience.Advanced Microsoft Office knowledge and skills.Strong judgement and problem-solving ability.Excellent communication and stakeholder management.Demonstrated experience in dealing with ambiguity and adapting to changing circumstances.Proven ability to learn, develop and implement new ways of working and to adopt new systems.Proven organisational and time management skills with the ability to maintain a high level of attention to detail and organisational skills to prioritise workload and meet deadlines.We are not open to considering university students for this opportunity.
What we offer: We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you.
Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
We value your wellbeing, both at home and work, and we place a strong emphasis on mental health.
If you need support, you'll have it, and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please copy this link into your browser -
Applications: We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities.
We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.
For a confidential conversation please contact Kara Powell, Recruitment Adviser on .
For all applications, please apply via this advertisement.
This vacancy is being managed directly by the Herbert Smith Freehills Recruitment team.
Should we need assistance we will contact our preferred agencies. Office closure: Our offices will be closed from Tuesday, 24 December 2024 and reopen on Monday, 6 January 2025. Team Projects, Energy & Infrastructure
Working Pattern Full time
Location Melbourne
Contract type Permanent Contract
Diversity & Inclusion At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator.
People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us.
We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work.
We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.
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