Australian Public Service Commission | Executive Assistant | Canberra
vor 3 Wochen
Working from home some days each week may be negotiated
Learn how a merit list or pool may be used Learn how a merit list or pool may be used
Applicants suitable for the role but not offered the position for the current vacancy, may be placed in a merit list or pool.
If the applicant agrees, the results may be shared with other Australian Public Service (APS) agencies for filling similar roles.
Applicants may be offered a future role, without the need to reapply.
A merit list or pool may be used for up to 18 months.
This merit list or pool may be used to fill other vacancies anywhere in Australia.
For more information about Merit Lists or Merit Pools please go to APSC's website - The APS Merit Principle Department of Climate Change, Energy, the Environment and Water (DCCEEW)
Executive Assistant Canberra ACT
Who we are
The International Environment, Reef and Oceans Division leads and influences Australia's engagement on a range of environment-related international agreements and treaties including those relating to oceans, wildlife trade and migratory species and oversees a range of Pacific environment programs.
The division contributes to the protection and sustainable management Australia's wildlife, oceans, marine and migratory species and the Great Barrier Reef.
The division comprises the International Environment Branch, Great Barrier Reef Branch and Oceans and Wildlife Branch.
The Great Barrier Reef Branch leads the development of policy and manages programs for the sustainable management and enhancement of the Great Barrier Reef, including through the Reef 2050 Plan and Reef Trust.
The Branch engages with stakeholders and collaborates with partners to design and implement best practice programs and initiatives that deliver the government's outcomes for the Great Barrier Reef, including addressing poor water quality, the impacts of fishing on protected species and improving the resilience of Reef ecosystems.
The Branch works closely with scientists and regulators to deliver programs and to support the operation and management of sustainable and trusted fisheries.
The Branch works to ensure Aboriginal and Torres Strait Islander interests are supported through partnerships that deliver practical and enduring outcomes for First Nations people, as the custodians of the Reef and its catchment.
The key duties of the position include: performing 'front of office' support functions for each Branch, including greeting visitors, receiving and responding to phone calls, emails and general correspondence, diary management and coordination including scheduling appointments and organising travel, managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries, coordinating and tracking ministerial workflow; collating and follow up of information to ensure deadlines are met, providing high quality administrative assistance in collating papers and folders for meetings attended by the Senior Executive that you will assist, arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders), liaising with various stakeholders of all levels including the Minister's Office and providing assistance with general enquiries, coordinating and reconciling Senior Executive finances, assisting the Divisional executive group as required (monitoring telephones to ensure core business hours are covered), providing other general administrative support functions as required.
performing 'front of office' support functions for each Branch, including greeting visitors, receiving and responding to phone calls, emails and general correspondence, diary management and coordination including scheduling appointments and organising travel, managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries, coordinating and tracking ministerial workflow; collating and follow up of information to ensure deadlines are met, providing high quality administrative assistance in collating papers and folders for meetings attended by the Senior Executive that you will assist, arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders), liaising with various stakeholders of all levels including the Minister's Office and providing assistance with general enquiries, coordinating and reconciling Senior Executive finances, assisting the Divisional executive group as required (monitoring telephones to ensure core business hours are covered), providing other general administrative support functions as required.
For detailed information about the job-specific capabilities for this role, please view the Job Description which can be downloaded from our website - the Apply Now link will take you there.Citizenship - To be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.
Security Clearance - This position requires a Baseline Vetting security clearance.
You will be required to obtain and maintain a clearance at this level.
Pre-employment Check - Your suitability for employment will be assessed through a pre-employment screening process.
This process includes a requirement to undergo and satisfy a National Police Check, referee checks, character clearance and where required a pre-employment medical assessment, specified mandatory qualification(s) validation and a probation period of 6 months.
Notes We currently have one vacancy available for immediate filling in Canberra.
A merit pool for filling the same or similar positions in any location in Australia may be established at the conclusion of this selection process.
RecruitAbility applies to this vacancy.
Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job.
For more information visit:
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