Administrative Assistant

Vor 4 Tagen

Wien, Österreich Central European University CEU Vollzeit

**Date**:23 Sept 2025

**Department**:Facility Management

**Full-time/Part-time**:Part-time

**Location**:Vienna, AT, 1100

**Application Deadline**:Open until filled

**Duties and Responsibilites**
- Photocopies and files appropriate documents as needed
- Manages outgoing posts and records data on special deliveries
- Drafts, formats and prints relevant documents
- Assists in purchase orders and invoicing
- Cooperates with other units
- Works with the designated software
- Handling and administering all incoming and outgoing postal deliveries to units
- Supporting and administering intercampus mail deliveries
- Notification of recipients by mail or phone
- Handling and administering packages delivered by external couriers
- Administering and reporting of the outgoing mails toward the Austrian Post
- Handling the postal stamp machine and reports its financial balance
- Liaising with external partners (postal services such as DHL, FEDEX, etc.)
- Substitutes the Stationary and ID card officer

**Qualifications**
- Must possess a completed A-level or High School Diploma

**What CEU Offers**
- International environment
- Modern office space, easily accessible, opportunity to work from home (2 days/week)
- Salary supplement for meals
- Employer contributions to Resaver private pension plan
- Family support scheme
- In-house opportunities for job-related training and workshops
- We offer a competitive salary starting from gross 18,864 EUR/year for 20/h week.

**How to Apply**
- Please submit a CV and motivational letter

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.
- Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

**About CEU**
- One of the world’s most international universities, a unique founding mission positions Central European University as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's, master's and doctoral programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.
- In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute, the Institute for Advanced Study, the CEU Summer University and The Vera and Donald Blinken Open Society Archives (OSA), and its Hungarian language public educational programs and public lectures.

**Requisition ID**:900

  • Senior Administrative Assistant

    vor 2 Wochen

    Wien, Österreich Demolytic Vollzeit

    **Wien**: **Österreich**: Wir suchen einen erfahrenen Senior Administrative Assistant zur Verstärkung unseres Teams. Sie übernehmen eine Vielzahl von Verwaltungsaufgaben, darunter das Verwalten von Telefonaten und E-Mails, das Planen von Terminen sowie Besprechungen. Für diese Position sollten Sie in der Lage sein, Ihre organisatorischen Fähigkeiten zu...

  • Executive Administrative Assistant

    vor 2 Wochen

    Wien, Österreich Demolytic Vollzeit

    **Wien**: **Österreich**: Wir suchen einen kompetenten Executive Administrative Assistant, der Sekretariats - und Verwaltungsaufgaben übernimmt und sich durch eine organisierte und pünktliche Arbeitsweise auszeichnet. Sie unterstützen die Tätigkeit und Kommunikation einer einzigen Führungskraft durch Erledigung einer Vielzahl von...

  • Administrative Assistant

    vor 1 Woche

    Wien, Österreich Bonifazi research group Vollzeit

    The Bonifazi Group at the Faculty of Chemistry is looking for a dedicated and motivated Administrative Assistant to join our team. The position is initially for 6 months part time (20 hours). Job grading by collective bargaining agreement -54 VwGr. IIIa, with relevant work experience determining the assignment to a particular salary grade. Permanent...

  • Administrative Assistant

    vor 2 Wochen

    Wien, Wien, Österreich OSCE Vollzeit € 40.000 - € 60.000 pro Jahr

    BackgroundPlease note that this position is Extra-Budgetary (ExB) funded with a contract duration until 31 December 2026.The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and...

  • Administrative Assistant

    vor 2 Wochen

    Wien, W, Österreich Organization for Security and Co-operation in Europe Vollzeit € 40.000 - € 60.000 pro Jahr

    Background:Please note that this position is Extra-Budgetary (ExB) funded with a contract duration until 31 December 2026.The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and...

  • Medical Secretaries and Administrative Assistants

    vor 2 Wochen

    Wien, Wien, Österreich Medcruit Vollzeit

    The Role: Medical Secretaries and Administrative Assistants Contract Type: Hourly (Remote) Compensation: $60–$80 per hourAbout the Role A leading AI research initiative is seeking experienced Medical Secretaries and Administrative Assistants to contribute domain expertise toward the development of next-generation machine learning systems. This project...

  • Administrative Assistant Intern

    vor 1 Woche

    Wien, Österreich ICDO Vollzeit

    We are seeking a detail-oriented and organized individual who thrives in an international environment and wants to make a meaningful impact. As our **Administrative Assistant Intern**, you’ll play a crucial role in the smooth operation of our office, supporting key projects and initiatives that aim to foster cultural diversity, intercultural dialogue, and...

  • Administrative Assistant

    vor 1 Woche

    Wien, Österreich Valneva Vollzeit

    **Administrative Assistant (f/m/d)** 100%, unbefristet, ab sofort Valneva ist ein Impfstoffunternehmen, das sich auf die Prävention von Infektionskrankheiten mit hohem ungedecktem medizinischen Bedarf spezialisiert hat. Valnevas Portfolio beinhaltet zwei am Markt befindliche Reiseimpfstoffe sowie verschiedene Impfstoffe in Entwicklung, darunter...

  • Administrative Assistant

    Vor 4 Tagen

    Wien, Österreich Solgate GmbH Vollzeit

    Administrative Assistant Solgate is a new research-driven biopharmaceutical startup that develops drugs targeting solute carrier (SLC) proteins, the largest family of membrane transporters. By modulating the function of the “gates” to cellular metabolism, Solgate aims to address unmet medical needs in neurological diseases, in metabolic disorders and in...

  • Administrative Assistant

    vor 1 Woche

    Wien, Österreich JLL Vollzeit

    JLL supports the Whole You, personally and professionally. **TECHNICAL COMPETENCIES**: Experience in a similar role, fluent speaker in English and German (written and oral) IT literate in MS Office and systems management software Experience in dealing with Landlords and Estate Agents Experience in dealing with customers and providing home search Able to...