Programme and Budget Specialist(P3)

Programme and Budget Specialist(P3) - (2025/0180 (000817))

Organization: MTBF-Unit B

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2025-03-06, 7:41:52 AM

Closing Date: 2025-03-30, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.The Programme and Budget Section plans, coordinates and supervises the timely and accurate preparation of the IAEA's programme and budget documents, ensuring innovative financial policies and strategies and a results-based approach, as well as monitoring the day-to-day implementation of the budget so as to promote effective and efficient use of resources.

Main Purpose

Under the general guidance of the Unit Head, the Programme and Budget Specialist analyses programme and budget proposals for completeness, correctness and conformity with the programme and budget guidelines; advises programme managers on the programme and budget process, from planning to implementation and reporting for all funding sources including voluntary contributions, providing guidance for an effective and efficient management of financial resources during the implementation of the budget; and prepares financial reports

Role

Functions / Key Results Expected
- Provide guidance and support to programme managers and relevant staff on the programme and budget process, including implementation, to promote efficient and effective use of resources and to ensure that guidelines, policies, rules and regulations are fully understood and correctly applied.
- Review of voluntary contributions agreements, donor reports, related processes and internal controls. Provide guidance and support to programme managers and relevant staff on set up and implementation of extra budgetary contributions, including those from the European Commission under the FAFA framework.
- Prepare various finance and budget reports and analysis for Member States, the auditors and other UN system organizations such as the CEB (Chief Executives Board for Coordination).
- Analyse and document business processes in respect to the programme and budget preparation and implementation, contributing to their streamlining and simplification.
- Review the work of budget assistants for accuracy and correctness.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication
- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
- Achieving Results
- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
- Teamwork
- Actively contributes to achieving team results. Supports team decisions.
- Planning and Organizing
- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

**Functional Competencies**

**Name**

**Definition**
- Analytical thinking
- Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.
- Judgement/decision making
- Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
- Technical/scientific credibility
- Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

**Required Expertise**

**Function**

**Name**

**Expertise Description**
- Finance
- Budget and Financial Management
- Knowledge of budget processes and financial resources management
- Finance
- Enterprise Resource Planning (ERP) system
- Knowledge of and experience with complex financial IT systems. Experience with Oracle and Hyperion an asset
- Finance
- Finance Principles and Practices
- Effectiveness in interpreting existing financial policies and in developing new ones

**Asset Expertise**

**Function**

**Name**

**Expertise Description**
- Finance
- Accounting
- Knowledge of IPSAS or accrual accounting desirable
- Finance
- Budgeting
- Experience in results based budgeting highly desirable

Qualifications, Experience and Language skills

Bachelor's Degree -