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Procurement Assistant
vor 3 Wochen
This position is located in the Procurement Unit (PU), General Support Section (GSS), Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent will work under the direct supervision of the Chief of the Procurement Unit (PU) and the overall guidance of the Chief, General Support Section (GSS).
**Responsibilities**:
Within assigned authority, the incumbent will be responsible for a wide range of office support and administrative functions. The incumbent will be responsible for the following specific duties:
- Provide procurement, logístical and administrative support to the Unit in the acquisition of a wide variety of goods and services.
- Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
- Assist in drafting and preparing official documents including bid evaluations.
- Assist relevant officers in the processing of more complex, higher value purchasing operations. Coordinate distribution of pertinent documents to concerned parties, ensure appropriate follow-up action, etc.
- Assist in the preparation of presentation materials using appropriate technology/software.
- Maintain files (both paper and electronic) and databases for the work unit.
- Draft routine correspondence.
- Develop and maintain in-house online tools using MS. PowerApp and SharePoint to support the work of the unit.
- Assist the Unit with coordination effort in handling the implementation of the Supply Chain Planning Tools (SCPT) by serving as Price Planner and training focal point on SCPT.
- Carry out the maintenance of the client support portal by updating relevant content of the website.
- Assist in the preparation of training materials and in the delivery of training to stakeholders.
- Handle all Procurement Acquisition Plan related activities.
- Perform other work-related duties as assigned.
Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
Having passed the Administrative Support Assessment Test in English at the United Nations headquarters, ECA, ESCA, UNOG, UNOV, ICTR or ICTY may be accepted in lieu of the GGST.
Work Experience
A minimum of three years of experience in procurement, administrative services and general office support or related area is required.
Work experience with an Enterprise Resource Planning (ERP) system is required.
Work experience with SAP/Umoja is desirable.
Experience working in an international organization is desirable.
Experience in developing or maintaining online tools using MS PowerApp and SharePoint is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required Knowledge of another official United Nations language is an advantage.
Assessment
Special Notice
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.
All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect.
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clic
