Admissions Officer

Vor 2 Tagen

Wien, Wien, Österreich Amadeus International School Vienna Vollzeit € 32.700 - € 63.000 pro Jahr

Position:
Admissions Officer

Contract Start Date: Full-time (40 hours)

AMADEUS INTERNATIONAL SCHOOL VIENNA
is a vibrant, unique and dynamic IB World School (EY, PYP, MYP, DP & CP) located in heritage-listed buildings on a beautiful campus in Vienna. We strive to create a strong sense of community, which allows students to discover their talents during the education process. With a strong commitment to creativity and performance throughout the school, AMADEUS has a dedicated Academy of Music and the Arts. Our excellent boarding facilities host students from around the world as part of a school community of more than 50 nationalities.

KEY RESPONSIBILITIES OF SUPPORT AND LEARNING

  • Supports the Head of Admissions and Marketing and the Admissions Manager in the fulfilment admissions related objective in the School Strategic Plan.
  • Maintains admissions correspondence and calendar events.
  • Facilitates and coordinates enrolment and withdrawal related processes (including but not limited to, trial days, student and parent interviews and admissions testing).
  • Coordinates with Accounting Office regarding admissions/school fee payments.
  • Coordinates with other school-based teams (IT, Accounting, School Office, Boarding) all student procedures relating to enrolment or withdrawal.
  • Facilitates aspects of the re-enrolment process.
  • Prepares enrolment contracts.
  • Arranges visits with companies to promote recruitment (i.e., embassies or companies that pay school fees as fringe benefits for their employees, relocation companies, etc.).
  • Oversees agent relationships and contracts, including attendance at agents fairs and fostering new agent relationships in key geographical regions.
  • Works cross functionally to support teams in areas of strategic importance.
  • Liaise closely with Heads of Section and AMADEUS Music and Arts Academy (AMAA) to provide a full-service admission experience including Additional Educational Needs (AEN), English Additional Language (EAL), After School Activities (ASA), School Bus etc. Provide post-admission support to families.
  • Collects relevant data for the purposes of tracking and evaluation of marketing initiatives and understanding Ads demand profile.
  • Monitors Open Apply Database Tracking and other Management Information Systems.
  • Maintains the school register.
  • Keeps abreast of key educational trends, theory and developments globally.
  • Represents AMADEUS in key recruitment and promotions events, locally and internationally.
  • Supports the Admissions and Immigration Office in all matters related to student visa and residency procedures, including liaising with families and students, ensuring compliance with immigration regulations, assisting with documentation requirements, and managing any associated queries or issues that may arise throughout the process.
  • Support the administration and follow-up of the scholarship awarding process, including the organisation of auditions.
  • Promote the development of new initiatives to expand student recruitment.
  • Provide support in the management and operational execution of existing initiatives such as the AMADEUS Roundtable, AMADEUS Insider, among others.

REQUIREMENTS

Essential:

  • Bachelor's degree or other academic qualifications pertaining the work-field
  • Excellent verbal and written communication skills in English and ideally German
  • Organised, detail oriented and with strong computer skills
  • Ability to work autonomously and collaborate well with colleagues
  • Commitment, reliability, flexibility and trustworthiness and a high level of discretion
  • Resourceful, with a positive disposition
  • Well-presented and excellent manners
  • Valid working permit / permission to work in Austria

Desirable:

  • Proficiency in additional languages is highly desirable, as it supports effective communication with our international community.
  • Education sector experience
  • Sales experience
  • Customer service experience

WHAT WE OFFER

  • A welcoming and inclusive work environment with a sense of mission and community
  • Long-term employment in an international company
  • Ability to be involved in a variety of projects as well as community activities
  • The salary, depending on qualifications and experience, follows the current salary scale with a minimum gross monthly salary of EUR 2.565,00 (14 times a year) for an employment based on a fulltime equivalent Complementary lunch during the academic year.

HOW TO APPLY

AMADEUS International School Vienna follows international best practice Child Protection and Safer Recruitment processes. Candidates must be prepared to undergo child protection screening (police records) and appropriate pre-employment/reference checks.

If you are interested in being a part of our dynamic international team, please send your full application by following the below link

The position will remain open until filled, early applications are preferred and encouraged.

Thank you for understanding that only shortlisted candidates will be contacted.

  • Wages as Earned

    Vor 2 Tagen

    Wien, Wien, Österreich Louisiana State University Vollzeit € 40.000 - € 80.000 pro Jahr

    All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.Job...

  • Director of Communications

    Vor 6 Tagen

    Wien, Wien, Österreich Louisiana State University Vollzeit € 60.000 - € 120.000 pro Jahr

    All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.Job...

  • WAE - Veterinary Technician 1 (Client Services-After Hours)

    Vor 2 Tagen

    Wien, Wien, Österreich Louisiana State University Vollzeit € 40.000 - € 80.000 pro Jahr

    All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.Job...

  • University Professor

    vor 4 Wochen

    Wien, Wien, 1040, Wien, Österreich Technische Universität Wien Vollzeit

    University Professor (all genders) Specialist field of Integrated Photonics TU Wien is Austria's largest institution of research and higher education in the fields of technology and natural sciences. With over 26,000 students and more than 4000 scientists, research, teaching, and learning dedicated to the advancement of science and technology have been...

  • Graduate School Admissions

    vor 2 Wochen

    Wien, Österreich IST Austria Vollzeit

    Full Time (40 h/w) Klosterneuburg (Vienna), Austria / Home Office possible € 2,862 - gross/month Your Responsibilities The Graduate School Office is a core administrative unit that deals with the organization of student life at ISTA. It promotes excellence in graduate education and is responsible for student admissions and PhD program...

  • Admissions Coordinator

    Vor 5 Tagen

    Wien, Österreich Modul University Vienna GmbH Vollzeit

    **Your responsibilities**: - Conduct interviews as appropriate with prospective student applicants in line with MU’s guidelines, rules and regulations - Collaborate with the relevant Dean in the decision-making process for admissions and reductions (willingness to serve on the Admissions Committee) - Contribute to producing reports on leads and...

  • Junior Recruiter

    vor 1 Woche

    Wien, Österreich Codecool Vollzeit

    **About our company** Codecool is a growing network of international coding schools in the EU. Our mission is to reinvent IT education and solve the ever growing IT talent gap of companies by giving coding careers for a wide range of people. Codecool is already present in 5 locations and 4 countries (Hungary, Poland, Romania & Austria). We changed the lives...

  • Department Coordinator

    vor 19 Stunden

    Wien, Österreich Central European University CEU Vollzeit

    Date: 17 Sep 2024- Department: Department of Network and Data Science- Full-time/Part-time: Full-time- Location: Vienna, AT, 1100- Application Deadline: Open until filled**Duties and Responsibilities** - Managing an interdisciplinary master's program - Administration of admission, course enrollment, teaching schedule, and room assignments - Coordination of...

  • Social Media Marketing Specialist

    vor 1 Woche

    Wien, Österreich Modul University Vienna GmbH Vollzeit

    **Your responsibilities**: - Initiate, plan and manage MU’s social media channels. - Produce campaign creatives (photos, videos, graphic design, copywriting) - Continuously develop and execute on MU’s social media strategy, working with colleagues in other areas (Academic Office, Recruitment, Admissions, Academic Faculty, etc.) to maximize the social...

  • Payroll Administrator

    Vor 5 Tagen

    Wien, Österreich Central European University Vollzeit

    **Your key responsibilities**: - Preparing, processing, and distributing employee’s information to External Payroll Provider - Maintain employee payroll records and ensure compliance with all legal and regulatory requirements - Collecting all frequently asked questions, answering them, and updating the Austrian payroll section of Human Resource Office...

  • HR Partner

    vor 1 Woche

    Wien, Österreich Central European University CEU Vollzeit

    **Date**:14 Jul 2025 **Department**:Human Resources Office **Full-time/Part-time**:Full-time **Location**:Vienna, AT, 1100 **Application Deadline**:Open until filled - The Human Resources Office (HRO) at Central European University in Vienna is looking for a HR Partner to join our team in Vienna. As one of the HR Partners you will support employees,...

  • Department Coordinator

    vor 1 Woche

    Wien, Österreich Central European University CEU Vollzeit

    **Date**:31 Oct 2025- - **Department**:Department of Environmental Sciences and Policy- - **Full-time/Part-time**:Full-time- - **Location**:Vienna, AT, 1100- - **Application Deadline**:open until filled ** Duties and Responsibilities**- - Administrative support of departmental finance in close cooperation with the Budget and Finance Office - Use SAP for...

  • CEO - Mbi Program - (Operating Partner)

    vor 19 Stunden

    Wien, Österreich All interests aligned AG Vollzeit

    As a Chief Executive Officer (Operating Partner) in All Interests Aligned's (AIA) Management Buy-In (MBI) Program, you will lead the acquisition and management of a high-potential, family-owned SME facing a succession challenge. Unlike a traditional job, this is a unique career path, offering you the opportunity to become a CEO-owner of a business, with the...

  • Student Employee

    Vor 6 Tagen

    Wien, W, Österreich Vienna University of Technology Vollzeit € 28.000 - € 42.000 pro Jahr

    TU-ID: 325 | 2025 | 43 | 259032Student Employee (all genders)in research and administration | from 10 hours/week | limited to 1 yearTU Wien is Austria's largest institution of research and higher education in the fields of technology and natural sciences. With over 26,000 students and more than 4000 scientists, research, teaching, and learning dedicated to...