Events Project Officer

Department of Jobs, Skills, Industry and Regions VIC – Melbourne VIC The Department of Jobs, Skills, Industry and Regions is focused on growing Victoria’s prosperity, building the productive capacity of our economy and increasing participation – by creating more opportunities for people through skills and jobs; helping businesses and industries to thrive; and building vibrant communities and regions. For more information, see the DJSIR Strategic Plan . Our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices. The Department welcomes and encourages applications from diverse applicants, including First Peoples, refugees or asylum seekers, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ+ people and people with disability. All roles at DJSIR can be worked flexibly and we offer reasonable adjustments for applicants with disabilities. Events Project Officer Salary: $97,955 - $111,142 (Plus Superannuation) Ongoing, full-time role (flexibility may be available) Usual work location: 289 Wellington Parade South, East Melbourne VIC 3002 (flexibility may be available) The Role Reporting to the Manager, Major Events Unit, the Events Project Officer provides project support across all aspects of the annual training awards programs, and support for any other major events led by the VSA. Alongside another Events Project Officer in the Unit, this role will undertake procurement, contract, and project management across a range of event‑related activities including filming and photography, entertainment, venue hire and other event‑related asset requirements. This position will also manage all invoicing and payments and budget tracking for the Unit. Main Accountabilities Undertake procurement and contract management of suppliers associated with a range of event‑related activities and event‑related assets, such as print and design materials, trophies and certificates, entertainment, and high‑profile event emcees. Assist with the procurement and contract management of other significant event‑related expenditure including film and photography and venue hire. Coordinate day‑to‑day communications with award applicants, finalists, winners, judging panels, sponsors and suppliers of event‑related activities and assets. In collaboration with other team members, assist with the writing of content for event‑related communications, including, but not limited to printed assets such as nomination guides, sponsorship prospectuses, judging handbooks, finalist bios, gala brochures, correspondence, and briefings. Manage event gala ticketing, RSVPs, and seating planning through Humanitix (or similar software). Note, training will be provided if required. The Team The position of Events Projects Officer forms a part of the Services Branch within the Victorian Skills Authority. The Victorian Skills Authority (VSA) provides evidence‑based planning and solutions to meet current and future skills needs in Victoria. We are an administrative office led by a chief executive officer and supported by an advisory board of key stakeholders. We report directly to the Minister for Skills and TAFE and work closely with the Office of TAFE Coordination and Delivery and the Skills and TAFE Group within DJSIR. Our role is to gather and analyse industry data, identify where there are current and emerging skills shortages in Victoria's workforce, work with stakeholders to develop strategies to fill these gaps and drive engagement, collaboration and innovation across Victoria's skills system. The VSA has 4 branches – Engagement and Skills Reform Branch, Services Branch, Analysis and Insights Branch and Executive and Corporate Services Branch. About You The successful candidate will have strong stakeholder engagement and management skills and be an excellent communicator. Attention to detail, strong collaboration skills and an organised work ethic are essential to the role. Assets A relevant tertiary qualification in communications or a related field is desirable. Relevant experience in events‑based roles is desirable. Project management and stakeholder management experience essential. Experience of invoicing, payment and budget tracking is required. Further Information For a confidential discussion, please contact Janine Doney, Manager - Major Events Unit, on *** / ************@ecodev.v ic.gov.au. The Authority is committed to creating and maintaining a child‑safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards. Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Authority. For further information on the position, please refer to the attached position description. Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on *** or via email at ***********@ecodev.vic.gov.au with the position number in the subject line. How to Apply Please click the ‘Apply Now' button. As part of the application process, you will need to provide a copy of your resume and a cover letter addressing the key selection criteria outlined in the position description. Applications close at 23:59pm on 4 January 2026. #J-18808-Ljbffr