Project Event Coordinator

Please email with: Your resume A short covering letter highlighting your interest and suitability About Verve Events International This is an exciting opportunity to join a fast-growing events agency, work on high-profile regional programs, and contribute to experiences delivered for prestigious global brands. You will also have the opportunity to travel across Australia and APAC for onsite event delivery. VEI is a well-established and highly reputed boutique events company known for our unique and coveted style of high end conference and incentive events. We celebrate over 20 years of excellence and expanding rapidly across APAC. Our team operates with the energy, precision and high standards that define the top 1% of event professionals. We are proud to have offices in Barangaroo, Sydney and Singapore and a growing footprint across the region. Our culture is hands‑on, collaborative and driven. We protect work–life balance through smart planning and a supportive environment. Position Summary We are seeking an experienced Events Executive (5+ years) to support the planning and delivery of a diverse portfolio of events, including major conferences, gala dinners, regional roadshows, executive programs, incentives, and brand activations. You will work directly under a Project Director and the General Manager, with ongoing coaching, development, and support to help you grow within the business. Key Responsibilities Event Planning & Coordination Coordinate end-to-end event delivery across Australia and APAC Develop project plans, run sheets, timelines, and schedules Coordinate logistics: venues, AV, catering, travel, accommodation, and suppliers Support delegate management and registration systems Work across multiple events throughout the year Assist in delivering high-volume, multi-city and multi-day programmes Support flagship conferences and premium brand activations Opportunity for interstate and APAC travel Source, brief, and manage suppliers across AU & APAC Oversee quotes, bookings, negotiations, and timelines Coordinate venue set‑ups, production requirements, and F&B Maintain strong relationships with hotels and production partners Client Communication & Support Support WIP meetings and client updates Prepare agendas, notes, recaps, and briefing documents Assist with event decks and artwork matrices Maintain professional and responsive communication Production & Creative Coordination Coordinate signage, branding, staging, and production schedules Work with internal designers and external creative teams Support exhibitor and sponsor deliverables Ensure timely delivery of event assets Onsite Event Operations Assist with bump‑in / bump‑out, registration, speaker prep, and attendee flow Support production teams and technical partners Ensure VEI delivery standards and attention to detail Project Administration Maintain Asana boards, cost trackers, and project documentation Support PO requests, supplier invoices, and reconciliation Prepare event specs, schedules, and compliance documents Assist with post-event reporting Ideal Profile 2+ years' experience in event coordination or event management Experience delivering corporate / B2B events and large‑scale programmes Strong supplier and venue knowledge Exceptional organisational and communication skills Calm under pressure and confident juggling multiple projects Knowledge of budgeting, quotes, and vendor costing Experience with tools such as Asana, Cvent, Excel, Canva Personal Attributes Hands‑on, proactive, and solutions‑driven Professional, polished, and reliable Collaborative team player Thrives in a dynamic, fast‑paced environment Committed to growth and continuous development Why Join Verve? Fast‑growing agency with clear progression pathways Work across a diverse portfolio of premium events Exposure to prestigious global brands Opportunity to travel across APAC Coaching and support from the Project Director and General Manager Hybrid and flexible work environment Supportive, high‑performance team culture Seniority level Mid‑Senior level Employment type Full‑time Job function Management and Manufacturing Industries Events Services #J-18808-Ljbffr