Production Administrator

Hogarth is the Global Content Production Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience. WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow. ABOUT THE ROLE We are seeking a dedicated Production Executive to join Hogarth’s dynamic WPP Media Partnership team, specifically supporting our Out-of-Home (OOH) Media workstream. This is an exciting opportunity to be at the heart of delivering impactful OOH campaigns for leading brands. Based in Sydney, this is a critical support role, focused on the successful setup, day-to-day delivery, and accurate billing of OOH media production jobs from WPP Media companies. With a strong emphasis on print production and print industry supplier engagement, you will be instrumental in ensuring the smooth execution of our OOH campaigns. You will provide essential input and support into the internal planning, process, and execution of OOH-focused projects. This role demands meticulous attention to detail and strong organisational skills, as you will be accountable for the successful administrative delivery of OOH jobs. Key Responsibilities Project Coordination: Provide comprehensive administrative and coordination support throughout the OOH project lifecycle, from initial setup to final delivery. Supplier Engagement: Coordinate artwork and production materials with established external print industry suppliers, fostering strong relationships and ensuring timely, high-quality delivery. Financial Administration: Coordinate all financial aspects of OOH projects, including the accurate recording of cost estimates, precise rate card matching, and efficient invoicing of completed projects, working closely with the Hogarth Finance team. Documentation & Workflow Management: Update and maintain critical workflow documentation, project schedules, and other associated records to ensure efficient OOH production operations. Process Improvement: Contribute to internal planning and process optimisation for OOH-focused projects. Cross-Functional Support: Opportunity to contribute to broader production streams, including Addressable Content, and more ad hoc production such as digital banner builds, and asset resizing. WHAT YOU’LL BRING Proven administrative or coordination experience, ideally within a media, advertising, or production environment. A strong understanding of print production processes and experience engaging with print industry suppliers. Exceptional organisational skills and meticulous attention to detail are paramount. Proficiency in managing schedules, workflow documentation, and financial administration. Excellent communication and interpersonal skills, capable of liaising effectively with internal teams and external partners. A proactive, problem-solving mindset with the ability to manage multiple tasks simultaneously and meet deadlines. Familiarity with Out-of-Home (OOH) media or broader advertising production is a significant advantage. Experience with Production Finance systems such as Spectra / BCC is highly desirable Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ideally project management software. WHAT WE OFFER The opportunity to work with a global leader in creative production and marketing implementation. Be part of a collaborative and innovative team within the WPP Australia network. Exposure to diverse and exciting OOH campaigns for major brands. Opportunities for professional growth and development within Hogarth and the wider WPP network. Our Hogarth Values Hands on No egos here. Just a shared drive to roll up our sleeves and make great things happen. Every project--big or small, gets our full energy because we believe in doing things right. Every single time. It's how we deliver real results without cutting corners. Honesty We are real and authentic – with eachother and in our work. Honest, direct communication builds the trust we need to collaborate, grow, and make meaningful things together. It’s not always easy but it’s always worth it. Heart & Soul We bring heart to everything we make. Passion, pride and relentless drive push us beyond “good enough” ––because we care deeply about our craft, and we’re always chasing better. We love what we do, and it shows. Happy Family Creating a space where everyone feels valued--even when opinions differ, makes this a supportive and inclusive environment for our people. We embrace our differences, celebrate our wins together, and never lose our sense of humor. Hungry Curiosity keeps us hungry. We question, experiment, and always seek out what's next. We never settle, and we never stop learning. Inclusion and Impact WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 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