Executive Assistant

Executive Assistant – Private Bank Join to apply for the Executive Assistant – Private Bank role at ANZ. About Us At ANZ, we’re shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers. About the Role The Executive Assistant provides high‑level administrative and organisational support to the Managing Director of ANZ Private Bank, ensuring effective and efficient management of their office and daily activities. This role acts as a key liaison between the executive, their leadership team, internal stakeholders and external customers, maintaining confidentiality and exercising sound judgement at all times. By proactively managing schedules, communications and critical tasks, the Executive Assistant enables the senior leader to focus on strategic priorities and organisational objectives. The position requires initiative, discretion and a commitment to upholding the professionalism and reputation of the executive and the organisation. Location & Hours Location: 242 Pitt Street, Sydney NSW 2000. Work Hours: Full time, 40 hrs/week. What your day will look like Proactively manage the executive’s calendar, scheduling meetings, appointments and events to optimise time and minimise conflicts. Oversee the executive’s inbox, prioritising, actioning and responding to emails as appropriate and flagging urgent matters. Arrange domestic and international travel, booking flights, accommodation, transport and preparing itineraries as required. Process and reconcile expenses in a timely manner, ensuring compliance with company policies. Foster and maintain positive working relationships with colleagues, clients and external partners, representing the executive and the organisation professionally. Demonstrate effective stakeholder management by liaising with internal and external parties, facilitating communication and collaboration across teams. Maintain up‑to‑date knowledge of company policies, procedures and regulatory requirements. Provide general business administration support as required. Support wider Private Bank activities and contribute to a positive and collaborative team culture. Work closely with the Performance Lead on operational matters relating to ANZ Private Bank, aligning with organisational objectives and priorities. What you will bring Significant experience providing executive‑level support in a corporate environment supporting senior executives. A proven track record managing complex diaries, coordinating travel and handling confidential information with discretion. Strong organisational, communication and stakeholder management skills. Proficiency in Microsoft Office and other relevant business applications, and the ability to learn quickly and adapt to new platforms and systems, including HR, expenses and intranet tools. Demonstrated ability to work proactively, prioritise tasks and adapt to changing demands. Previous experience in financial services or a similarly fast‑paced, regulated industry (highly regarded). Why Join ANZ From the moment you join, you’ll be doing meaningful work that shapes a world where people and communities thrive, and you’ll also benefit from flexible working arrangements, access to health and wellbeing services and discounts on selected products and services. We celebrate diverse backgrounds, perspectives and life experiences. We welcome applications from everyone and encourage you to discuss any adjustments you may require to our recruitment process or the role itself. If you have a disability or access requirement, please let us know on your application or visit ANZ Accessibility and Inclusion Programs for alternate contact methods. Additional Information To find out more about working at ANZ, visit You can apply for this role by searching for reference number on ANZ Careers. Job Posting End Date: 03/12/2025, 11:59pm (Melbourne, Australia) #J-18808-Ljbffr