School Administration Assistant

POSITION School Administration Assistant REPORTS TO Coordinator of School Administration (CoSA) DEPARTMENT Junior and Secondary Administration KEY RELATIONSHIPS Coordinator of School Administration (CoSA) Curriculum Administrators Heads of School Heads of Faculty Learning Support Coordinator School Administration Staff Students Covenant Christian School is a distinctly and explicitly Christian Prep to Year 12 co‑educational day school with over 850 students, located in Belrose on Sydney’s Northern Beaches. Working in partnership with parents, our passionate and highly qualified teaching staff deliver the curriculum from the understanding that all of life must be centred on God and his plan to restore all things under the Lordship of Jesus Christ. With a focus on the nurture and discipleship of our students, Covenant seeks to meet the individual learning needs of each student and support their well‑being and development from an academic, social, emotional and spiritual perspective. Vision To faithfully serve in God’s plan to restore all things under the Lordship of Jesus Christ. Mission To assist parents in the nurture of their children, by providing a Christ‑centred, biblically grounded, culturally engaging and academically rigorous education to equip the children to live for God’s glory. ROLE STATEMENT The School Administration Assistant is to provide extensive administrative support to the Coordinator of School Administration (CoSA), concentrating primarily on managing the organisation, operation and timetabling of examinations, including internal and external testing, HSC, and NAPLAN for Junior and Secondary School. This role is pivotal in ensuring the smooth delivery of assessment processes, maintaining compliance with regulatory requirements, and supporting the academic and wellbeing needs of students. KEY REQUIREMENTS Committed Christian of a reformed evangelical persuasion actively involved in the life of your local church. Professional, positive, pro‑active manner with a focused work ethic and ‘can do’ attitude. Appropriate experience or administration qualifications, e.g., Cert IV in Business Administration or equivalent. Strong administrative skills, high attention to detail, time management, organisation and project management skills, including an ability to manage competing deadlines and solve problems, showing flexibility and adaptability. Strong relationship and communication skills that establish and maintain clear interpersonal relationships within all areas of the school – teachers, students, parents. Demonstrated ability to gain an in‑depth working knowledge of programs and applications, such as Edumate (student management system), advanced Microsoft Office suite and applications. Committed to innovation and finding ways to enhance efficiency and optimise processes including using technology. Ability to model Christian understanding through empathy, compassion, humility, grace and integrity, especially in conflict resolution situations. GENERAL DUTIES Manage the organisation, operation and timetabling of examinations, including internal and external testing, HSC and NAPLAN for Junior and Secondary School. Liaise with Heads of Faculty and Learning Support Coordinator to manage and order external exam papers (e.g. Trial HSC) and the legal requirements of School Administration for NESA e.g. storage of exams. Manage and organise the exam supervision roster. Provide the communication of exam schedules to teachers and students. Manage and organise catch‑up examinations for secondary students. Assist the Curriculum Administrators with processing Illness and Misadventure Applications. If required, support the post‑examination administration needs such as academic report checking. Support the CoSA with the data entry around class list changes ensuring these are accurate and changes made in a timely manner. Support the CoSA with administrative assistance, as required. Proactively identify how administrative functions can be streamlined and strengthened, especially where existing systems can be enhanced. Undertake other tasks as specified by the Deputy Principal or Principal, as required from time to time. WE OFFER Two Conference Weeks each year (January and July) for mandatory training, professional development, meeting and preparation times. Dedicated Induction Day in January (for new staff). Mentoring for all new staff. A supportive, caring Christian environment. Access to EAP service. An onsite café; staff morning teas. Onsite gym and Fitness Passport. CHILD SAFE ORGANISATION Covenant Christian School seeks to love others as Christ has loved us and this is reflected in the responsibilities we undertake. The school regards its child protection responsibilities with the utmost importance and is committed to providing the necessary resources to ensure compliance with all relevant child protection laws and regulations, and the maintenance of a child‑safe culture. Each member of the school community has a responsibility to understand the important and specific role that they play, individually and collectively, to ensure that the wellbeing and safety of all students is driving what they do and is well considered in all decisions made. WORK HEALTH AND SAFETY The school is committed to providing a healthy and safe workplace for everyone. All staff have a responsibility to take reasonable care for their own safety and that of everyone else at school or involved in school activities. As such you must comply with reasonable workplace health and safety instructions, policies and procedures, including the provision of care to students within the scope of your role. You will also participate in school safety, such as by completing risk assessments, addressing hazards and reporting safety incidents. The school reserves the right to modify and adjust role descriptions to meet its operational and strategic needs. #J-18808-Ljbffr