Executive Assistant

The State Insurance Regulatory Authority is looking for an Executive Assistant to join our team Benefits Fantastic ongoing grade 5 / 6 opportunity. Salary range : $93,295– $102,941+ super, commensurate with experience. Genuinely flexible working arrangements. Access to our wellbeing programs and resources, flex leave, fitness passport and hybrid working. Excellent career development and learning development opportunities. This is an exciting opportunity to work for the State Insurance Regulatory Authority (SIRA). Established in 2015, SIRA is the independent regulator of workers compensation, CTP and Home building compensation insurance schemes. Our mission is to ensure NSW insurance schemes protect and support the people who need them now and in the future. SIRA is recruiting an Executive Support Officer position to support the Chief Financial Officer as well as the Finance and Procurement team (F&P). F&P supports other SIRA teams by providing financial reports, analysis and governance across procurement, investments and financial operational activities for the funds SIRA manages. Your responsibilities will include : Assist with the management of the Senior Executive / s diary appointments, storage and retrieval of records and correspondence, scheduling and supporting meetings to facilitate the effective management of agendas. Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support the achievement of business requirements. Assist the F&P team by managing the divisional financial payments, ensuring there is up to date, reliable and complete transactional information in systems. Assist the broader team in their finance and procurement administrative and staff related needs including planning, collation of materials, HR, facility and asset service requests within expected timeframes, ensuring reliable and complete information. Gather, collate and provide background information and information for reports for the executive, to expected standards and within required timeframes, to support informed decision making and planning. Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery outcomes. Communicate with internal and external stakeholders on behalf of the team, being able assess and prioritise requests to facilitate the optimal use of the team’s time. Respond (and co-ordinating responses) to enquiries and escalate and redirect issues as required, including directing staff to finance materials and templates. About you The go to person who is driven and can get things done. A positive team member who is meticulous and attentive to detail. Thrives in a busy environment with competing demands. Strengths in record keeping and maintaining multiple channels co-ordinating information across the team and also supporting our intranet site. Excellent Microsoft Office 365 including Sharepoint and MS Teams. Knowledge of TRIM and eApprovals are an advantage but not a requirement. A solid administrative background with an aptitude for using different technologies. A people person who thrives in building strong relationships and can triage communications to enable effective time management across the F&P team. Can think outside of the box to solve complex problems. If you want to be part of this forward thinking, innovative team that thrive in challenging the status quo, we would love to hear from you Closing date Wednesday 28th February 2024 (at ) What we need from you To start your journey towards becoming our Executive Assistant, please click on the link below and attach your resume (max 5 pages) and cover letter (max 2 pages). Atalent pool may be created from this recruitment process to fill future ongoingand temporary opportunities. You Belong Here We are committed to diversity, inclusion, and new ways of working. We have 8 million+ reasons to care and want our employees to represent the communities that we serve. #J-18808-Ljbffr