Wholesale and Operations Assistant

Vor 3 Tagen

City of Melbourne, Österreich Lovaan Vollzeit

At Lovaan, we believe in creating timeless, thoughtful collections with a strong focus on sustainability. We are seeking a detail‑oriented Wholesale & Operations Assistant to support our growing wholesale channel and ensure seamless day‑to‑day operations across product, logistics and merchandising. This role sits at the centre of our business – working closely with Production, Merchandising, Finance and our wholesale partners. Employment Type Part‑time contract (4 days per week) with potential for full‑time employment. Skills and Experience Strong numerical ability, comfortable with spreadsheets, reconciliations and workflows. Highly organised with strong attention to detail and follow‑through. Experience in wholesale, logistics, production or merchandise planning (1 year ideal). Confident using systems such as Shopify, Zedonk, Excel/Google Sheets. Clear, professional communication style and a proactive problem‑solving mindset. Ability to work independently, manage priorities and hit deadlines. Key Responsibilities Wholesale Support Manage all wholesale order processing, confirmations and updates. Prepare invoices, Proformas and payment tracking for wholesale partners. Support with B2B portal updates, line sheets and order entry. Assist with sell‑in and sell‑through reporting, including weekly recaps. Operations and Logistics Coordinate all inbound and outbound shipments (DHL, sea freight, consolidators). Book shipments, prepare commercial invoices, reconcile packing lists and track deliveries. Liaise with 3PL to ensure accurate receipting and dispatch. Maintain up‑to‑date records for all landed costs, duties, and shipment timelines. Merchandising and Inventory Support the Merchandise Planning function with data accuracy and weekly reporting. Assist with inventory reconciliations, transfers, RTVs and SKU accuracy in Shopify/Zedonk. Help maintain season‑critical trackers including range plans, cost sheets and Zedonk. #J-18808-Ljbffr

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