Office Coordinator

We’re on the hunt for a proactive, detail-driven, and people-loving Office Coordinator to join our dynamic team at Maxi‑Jazz Dance Studio. This isn’t your average admin gig. You’ll be at the centre of a fast-paced studio with over 350 students, 85+ classes per week, a retail space, and a jam-packed events calendar. We’re looking for someone who thrives on structure and systems, loves tech, and can balance backend tasks with big‑picture thinking. This is the glue role that keeps the office, families, and our studio operations running seamlessly. This is a permanent part‑time role (25–30 hours per week) with room to grow into a full‑time or management position for the right person. Day / Afternoons across Monday to Thursday are essential, with some evening or event support required throughout the year. You’ll work closely with our leadership and coordinator teams to ensure a smooth and professional studio experience for everyone who walks through our doors. Responsibilities Managing studio‑wide admin operations and communication systems Setting, tracking, and reporting on key studio and team KPIs Coordinating weekly staff comms, training calendars, and onboarding processes Managing rosters and backup contingencies across all teams Overseeing the upkeep of Trello boards, DSP data, venue standards, and retail stock Coordinating Concerts, Celebration Week, Student Awards, Birthday Week, Spotlight Moments and gifts Preparing and managing all comp season logistics, entries, travel, and communications Managing testimonials, social media highlights, business award submissions and community promos Tracking enrolment trends, referral offers, and new student onboarding Supporting the DanceStep Program, MYSC, concert logistics, and award ordering Creating and sharing internal resources, award tracking, student onboarding, and studio‑wide tools Supporting the CVO, Program Manager and FOH teams with anything and everything needed to keep the studio running at its best Note: There may be reasonable duties in addition to those listed in this position description. Qualifications A true desire to serve: you prioritise service and client care, always aiming to provide the best experience. Passion for excellence: you go above and beyond on tasks, holding yourself to a high standard in every project. Initiative and problem‑solving: you have a strong ability to figure things out and think creatively. Forward-planner who keeps calm under pressure and thrives on structure, checklists, and getting things done. Attention to detail: you ensure every ‘t’ is crossed and ‘i’ is dotted, delivering projects to completion. Excellent written and verbal communication skills, comfortable managing internal and external messaging with clarity and warmth. Ability to prioritise and multitask: juggling multiple tasks without dropping the ball. Tech savvy: quick adaptation to platforms such as Canva, Trello, DanceStudio‑Pro, MailChimp, and Google Drive. Fabulous communication skills: maintaining relationships, taking personal responsibility for actions, and connecting with people warmly. Team player: thriving in a high‑energy, fast‑paced environment. Integrity and confidentiality: handling tasks with professionalism. Flexibility and involvement: willing to be involved in duties outside the office such as concerts, presentations, awards nights, and student events. Marketing and sales background (desirable). Dance experience (plus). Why join MJDS? You’ll be part of a purpose-driven team that’s passionate about people, growth, and creating magic. We support your development through structured onboarding, ongoing feedback and leadership pathways. You’ll never be bored We’ve got a jam-packed calendar of events, comps, programs, and initiatives. You’ll work alongside a team that loves systems, celebrates success, and backs each other 100 %. Your work will be meaningful, appreciated, and help shape the experience of hundreds of students and families. Help shape the future of a studio that’s already empowered thousands of young lives over 38 years. Be part of a bold, values‑led studio with a strong vision for growth, including national dance tours, leadership programs, and innovative systems. Benefits Employee discount Professional development assistance Details Proposed Start Date: Monday 5th Jan 2026 Role title: Office Coordinator Employment type: Permanent Part-time Hours per week: 25–30 hours per week. Includes afternoons/evenings (proposed 10‑6 pm Monday to Thursday, occasional weekend and events). Office location: Cameron Park, NSW Rate: TBD based on level of experience + Superannuation. Paid under the fitness award. Our company is growing and we’re looking for long term contracted team members to grow with us. This role is a permanent full‑time position and open to more progression within the company for the right person. Job Type: Casual Pay: $25.00 – $35.00 per hour Expected hours: 25 – 38 per week Application Steps Apply via Indeed here Write a cover letter or create a short video of yourself addressing how you meet the selection criteria above and include it with your application Ability to commute/relocate Edgeworth NSW 2285: Reliably commute or planning to relocate before starting work (required) Work authorisation Australia (required) Work location In person #J-18808-Ljbffr