Administration Officer

Overview Full-time Fixed Term position until October 2026 Salary Level HEW 6 17% Superannuation Based at the Melbourne CBD campus and hybrid ways of working About the role As Administration Officer (Projects) you will provide administrative support to college projects and initiatives. This includes project administration managing project documentation and the team SharePoint site and providing committee and governance secretariat support. This position also provides administrative support to the Transformation Office (TO) team and Office of the General Manager (GMO) Senior Leadership team and assists with wider College activities as required. To be successful in this position you will have : Demonstrated experience in providing high level administrative and project support services working both independently and in a team environment. Demonstrated ability to manage workflows competing priorities and resolve issues in a timely and effective manner to deliver positive outcomes. Analytical and problem‑solving skills including the ability to think critically and provide suggestions for resolutions and pre‑empt risks and issues. Demonstrated experience in proactively taking initiative to undertake tasks to a high quality including making suggestions for improvement in processes or ways of working. Strong communication skills with demonstrated ability to produce high quality communications. Proven ability to develop and maintain strong working relationships and participate as a team member in accordance with RMIT’s values. Demonstrated high level of digital literacy demonstrated ability to use various presentation tools software applications and ability to pick up new skills. Experience using MS Excel and creating and updating SharePoint sites is essential. Experience using MS Project or other project tracking tools desirable. High level of professionalism discretion and diplomacy to effectively deal with confidential sensitive and difficult issues. Please Note : Appointment to this position is subject to passing a Working with Children and National Police Check. About the College RMIT’s College of Business and Law takes an industry and student‑centred approach to its courses and programs ensuring graduates are work ready and able to tackle business challenges balance stakeholder needs act as socially responsible global citizens and create fair and positive futures for all. The College delivers impactful research informed by industry which supports its strong position as a College at the intersection of business and technology with social impact. Its important work is underpinned by the principles of quality collaboration big ideas and putting people first. As one of the largest Business Schools in the Asia Pacific region the College is comprised of five schools four in Melbourne and one in Vietnam and delivers a broad range of programs in Business and Law ranging from Degree to PhD levels. The Colleges Business and Law programs are delivered in Melbourne as well as through RMIT Online with its Business programs also available in Vietnam and through partner institutions in Singapore and Shanghai. The College employs over 1000 staff and delivers programs to over 26000 students. The Colleges central operations are located at RMIT University’s City Campus in Melbourne and reside in the Swanston Academic and Emily McPherson buildings. To Apply Please submit your CV and covering letter addressing your suitability for this position by clicking on the Apply link at the top of this page. For further information about this position please see the Position Description hyperlinked below or contact Mathew Seabrook (Associate Director Planning Operations & Business Transformation) via email. Please do not send your application to this contact. Position Description - Administration Officer (Projects) Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMIT’s Jobs website to access the Position Description at the bottom of the page. #Li-Hybrid Applications Close 29 Oct pm RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and / or Torres Strait Islander community. At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements please contact Dani via or visit our Careers page for more contact information - are a Circle Back Initiative Employer we commit to respond to every applicant. Key Skills Administrative Functions office supplies Personnel Matters Records Management Office Procedures Space Management Daily Operations Administrative Policies Personnel Management Administrative Services Interpersonal skills Telephone Calls Travel Arrangements Administrative Procedures Word Processing #J-18808-Ljbffr