Administration Assistant

Administration Assistant – Receptionist – First Aid Department of Education Victoria – Eltham North VIC 1 day ago, from Department of Education & Training Victoria. St Helena Secondary College is a co‑educational state secondary school of approx. 1600 students located in leafy Eltham North. The College is a recognised high-demand school, a reflection of the high esteem in which it is held by the wider community. The College is a vibrant learning institution with a progressive attitude to change. Our commitment to building teacher capacity has paved the way for a targeted approach to high‑quality instruction, and the integration of 21st‑century technology with our teaching and learning model. The College is warm and friendly with traditional values of respect, responsibility and personal best. It has one of the most extensive extra‑curricular programmes possible with musical bands, arts, performance and sporting opportunities. We have a very high retention rate, with a focus on providing pathways for all our students. Our mantra is “we educate the whole childâ€, and we aim to develop resilient lifelong learners who can contribute positively to society. A positive psychology framework and dedication to continuous improvement drives us all to live our motto “Dare to be Excellentâ€. We benefit from the active involvement of a large number of parent and alumni volunteers, and see ourselves very much as a community. Selection Criteria Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. Demonstrated capacity to work and collaborate with others in a team environment. Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. Possess the technical knowledge and expertise relevant to the position. Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. A commitment to professional learning and growth for both self and others. Role Attendance times: 08:00 am – 04:06 pm – Monday to Friday. An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). A role at this range may include: Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co‑ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained. Responsibilities Reception duties. Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork. Manage visitor sign‑in process. Attend to students when the First Aid attendant is not available, including relevant record keeping. Maintain CASES21 First Aid data entry. Assist with student administration and school census processes and disability data. Mail and deliveries. Assist Inclusion coordinator as directed. Maintain collections. Maintain staffroom supplies. Maintain lost property. Maintain family court orders records. Maintain staff telephone list, key register. Office ordering. Receive enrolment documentation and record data. Assist with mini school relief. Other duties as directed. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfil the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au. Applicants seeking part‑time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school. Child Safe Standards Victorian government schools are child‑safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child‑safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at . DE Values The department's employees commit to upholding the department's values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at . Other Information Applications must include: A specific response to all of the key selection criteria and position details. It is suggested that applicants limit their response to no more than 7 pages. A CV with a summary of experience and qualifications. The names and contact details (including email) of up to three referees who can provide information regarding the applicant in relation to the key selection criteria. A current working with children check (employee) card is required. Conditions of Employment This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school. #J-18808-Ljbffr