Sales & Marketing Operations Coordinator

Sales & Marketing Operations Coordinator Reporting directly to the SVP, Sales & Operations APJ, the Sales & Marketing Operations Coordinator will provide high-level administrative support to the Sales and Marketing teams, driving regional sales performance and fostering the long-term growth and success of the APJ region. In this role, you will work closely with senior leadership to ensure the smooth operation of commercial activities, support marketing initiatives and event logistics, and manage a range of administrative tasks for senior leaders in support of the Melbourne office. This position is ideal for someone who is highly-organised, proactive, with strong communication skills, and the ability to multitask in a fast-paced, results-driven environment. Hybrid Position The successful candidate will be located in Melbourne. InEight is open to considering part-time arrangements (e.g. reduced hours or 4 days per week) for the successful candidate. Key Responsibilities Provide broad administrative support to Sales leadership team including email and calendar management, travel bookings, preparation of meeting agendas, taking minutes, tracking actions and following up outstanding action items. Prepare and edit correspondence, reports, presentations and other documents as required. Manage general office administration and act as liaison between InEight and Facilities Management for the Melbourne office. Act as liaison between Sales, Marketing and other internal departments as required. Drive process improvement and implement best practices across Sales and Marketing operations. Support CRM data entry and maintenance (e.g. SalesForce). Assist in tracking sales performance metrics and compiling reports such as pipeline trend analysis and sales representative performance. Coordinate logistics for sales meetings, training sessions, and client events. Collaborate with sales team members to ensure seamless communication and coordination of bid management activities. Assist Sales and Solution Engineering teams to maximise online presence through social media platforms (e.g. LinkedIn). Marketing & Events Support Liaise with Marketing team to ensure timely delivery of promotional materials, campaign assets, and branded collateral. Assist regional Marketing team in planning and executing internal and external events, including trade shows, client forums, and team offsite meetings. Coordinate venue bookings, catering, travel, and attendee communication for internal and external events. Support marketing campaign follow-up activities such as managing timelines, tracking deliverables, and ensuring alignment with sales initiatives. Where required, attend marketing events to facilitate successful experiences for attendees. Qualifications and Skills Bachelor’s Degree in Business or an equivalent field is considered advantageous. 5+ years of experience as an Executive Assistant/Office Coordinator, preferably in a technology/software environment. Advanced proficiency in Microsoft Office suite. Strong proficiency in CRM tools (SalesForce preferred). Previous experience in applicable marketing software and/or design tools (e.g. Adobe Creative Suite) is considered advantageous. Excellent time management and multitasking skills, with a proactive approach to juggling key priorities and meeting deadlines. Strong written and verbal communication skills, with attention to detail and the ability to craft engaging messages. Strong interpersonal skills to build rapport and influence others within other teams/departments. Demonstrated understanding of office management and sales/marketing principles. Demonstrated ability to work both independently and in collaborative environments supporting cross‑functional teams. A high level of discretion and professionalism. About InEight InEight provides field‑tested project management software for the owners, contractors, engineers and architects who are building the world around us. Over 300,000 users and more than 750 customers worldwide rely on InEight for real‑time insights that help manage risk and keep projects on schedule and under budget across the entire life cycle. From pre‑planning to design, from estimating to scheduling, and from field execution to turnover, InEight has powered more than $400 billion in projects globally across infrastructure, public sector, energy and power, oil, gas and chemical, mining, and commercial. Based in Scottsdale, Arizona, InEight supports a remote work model with employees working throughout the United States, Canada, Australia, Sri Lanka and Europe. InEight, an ISO 9001:2015‑registered company, is a subsidiary of Kiewit Corporation (Kiewit). Kiewit, through its subsidiaries, is one of North America’s largest and most respected construction and engineering organisations. InEight is a fast‑paced, innovative company comprised of high‑energy teams of self‑starters playing integral roles in shaping the future of capital projects around the world. Our industry‑leading solutions, dedicated employees, and proven leadership team provide a solid foundation to support our continued growth and success. #J-18808-Ljbffr