Executive Assistant

STAGING / TEST ENVIRONMENT for AMEX Internal purposes only. If you are attempting to apply for a job at American Express, please visit our Career Portal. Job Description - Executive Assistant (9 Month Secondment) ) Description You Lead the Way. We’ve Got Your Back. With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally. At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong. Join Team Amex and let's lead the way together. An exciting opportunity exists to provide support to the Vice President & General Manager, Global Merchant Services Australia (GMS) & New Zealand. Global Merchant and Network Services (GMNS) is the merchant network of American Express which acquires and maintains relationships with millions of merchants around the world that welcome American Express cards. This is a fast-paced role where adapting to changing priorities and being able to work under pressure is key. To be successful in this role you demonstrate experience supporting senior executives, strong organisational skills, attention to detail and an ability to work independently and confidently to a high standard. Duties will include: Comprehensive diary management Manage international and domestic travel arrangements including air, hotel, transfers, and agendas Coordinate logistics for all internal and external meetings, direct reports and leadership meetings Organise GMS internal events including Town Halls, Conferences, team building and offsite events as well as the Australian Open tennis event Ensure timely preparation of leader expense reports in accordance with the T&E policy including the reviewing of direct report expense submissions Preparing local agenda’s for international senior leadership visits across A/NZ region Lead and run Business Continuity Plan for GMS Ad hoc administrative / project work as requested by leader Skills and Experience Excellent organisation skills with a strong focus on attention to detail Previous experience supporting or working with senior executives Ability to multi-task, prioritise, and complete work in a timely fashion against firm deadlines. Strong attention to detail with emphasis on accuracy, quality, timeliness and follow through Excellent relationship skills, with ability to work with employees of all levels of leadership Demonstrated ability to maintain a high level of confidentiality and handle highly sensitive information Minimum Qualifications We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include: Support for financial-well-being and retirement Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location) Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need Generous paid parental leave policies (depending on your location) Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) Free and confidential counseling support through our Healthy Minds program Career development and training opportunities Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations. American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. Additional Note for US Applicants: American Express does not currently utilize the AI capabilities of its application management platform in making employment decisions. If you have a disability and would like to request an accommodation in order to apply for a position you may contact us by emailing . Please indicate if you would prefer a response via email or phone. US applicants may also contact us by using the US Toll Free number . #J-18808-Ljbffr